Shenington  with Alkerton Parish




MINUTES OF THE ANNUAL MEETING OF SHENINGTON WITH ALKERTON PARISH COUNCIL HELD IN THE VILLAGE HALL, SHENINGTON ON THURSDAY, 29TH MAY 2014 AT 7.45PM
PRESENT: COUNCILLORS: R. FURNEAUX (CHAIRMAN), D. BRUMMELL, A. COURT, G. SMITH and 3 members of the public
1. Election of Chairman
Councillor Court proposed Councillor Furneaux be appointed as Chairman, seconded Councillor Smith and carried unanimously. The Chairman signed the declaration of office form.
2. Apologies for absence
Apologies were received from Mrs. Buchanan (work commitment).
3. Declarations of Interest
The Chairman declared personal interests in items 9(b)(i) as a member of his family is employed by the School and he is also a school governor, 9(b)(ii) as Treasurer of the Village Hall Trustees. He also declared a pecuniary interest in item 16(c) as a recipient. Councillor Court declared a personal interest in item 10(e) as she knows the applicant. Councillor Brummell declared personal interests in items 9(a)(i) and 10(e) as a family member is the landowner and 9(b)(ii) as a Village Hall Trustee. Councillor Brummell said that he will not take part in any discussions or vote regarding item 10(e).
All councillors signed the declaration of office form.
4. To co-opt Clare Buchanan to the Parish Council
The Chairman proposed that Clare Buchanan be co-opted to the Parish Council, seconded Councillor Court and carried unanimously.
5. Open Forum
A resident passed papers to the Parish Council relating to solar panels that have been fitted to the roof of a property in the conservation area. He asked if the Parish Council would make representations to Cherwell Planning Department to ensure that this does not happen again. The Clerk was asked to investigate the process.
ACTION: The Clerk to investigate and report to the July meeting.
6. Acceptance of the minutes of the previous meeting (May 2014)
The minutes had been circulated prior to the meeting but recirculated earlier today with a late amendment. Councillors agreed that the late amendment should be removed. It was agreed that the amended minutes represented a true record of the meeting and were duly signed by the Chairman. The Chairman initialled the amendment.
7. To appoint a Vice Chairman and appoint a financial officer
Councillor Brummell proposed Councillor Court be appointed as Vice Chairman, seconded Councillor Smith and carried unanimously. The Clerk was reappointed as financial officer.
8. Matters arising from the minutes of the previous meetings:
(a) Defibrillator; to agree for an electrician to install the defibrillator up to a maximum amount of £500
It was agreed that the Chairman should request 2 quotes from the electrician since the village hall is in use all week; one for daytime work and one for week-end work. It was further agreed that if the quote for week-end work is less than £500 the electrician should be instructed immediately. Otherwise the work will have to wait until the summer holidays.
ACTION: The Chairman to liaise with the electrician.
(b) Oxfordshire Local Transport Consultation; response submitted
The Chairman confirmed that a response has been submitted.
(c) Letter from resident re. traffic and parking issues; response sent
ACTION: The Clerk to send a response shortly.
(d) Letter from resident re. overhanging vegetation; response sent
ACTION: The Clerk to send a response shortly.
(e) CPRE proposed housing figures; response sent
The Chairman had circulated a draft response to councillors prior to the meeting. It was agreed that the comments would be incorporated into the letter and the Clerk would be asked to send it.
ACTION: The Chairman to update the draft and forward to the Clerk to send with copies to County Councillor George Reynolds and District Councillor Douglas Webb.
(f) Highways; request a copy of the 5-10 year plan
ACTION: The Clerk to request.
9. Councillors Reports
It was agreed that the Chairman should send suggested changes to the portfolios to councillors to review.
ACTION: The Chairman to draft and send to councillors for comments.
(a) Gliding and Karting (/AC)
(i) Gliding Club; planning consents update
No new update.
ACTION: July agenda item.
(b) Communication (GS/RF)
The Chairman confirmed that the agreed article had been placed in the Shenington Green.
It was agreed that the Chairman and Councillor Smith would attend the Parish Liaison Meeting.
ACTION: The Clerk to respond.
(i) School
No new update.
(ii) Village Hall Trustees
No new update
(c) Minerals and Alkerton HWRC
The Chairman reported that the North Oxfordshire Ironstone Committee would be meeting on 24th June at Balscote Village Hall. It was agreed that Councillor Brummell would attend.
ACTION: The Clerk to respond.
(d) Highways (RF/CB)
(i) Traffic Calming; collation of information
ACTION: next meeting agenda item
(ii) Speed Survey; update
The Chairman said that he was still waiting for the data. It was agreed that Highways should be asked to conduct some more speed surveys. It was further agreed that we should find out about results from monitoring in similar villages.
ACTION: The Chairman to liaise with Highways
(iii) Speed Watch; update
The Chairman reported that the date needs confirming. He said that he has liaised with Warwickshire Police, who have organised Community Speed Watch, and updated the meeting. It was agreed that the parish would continue with the monitoring by the PCSOs.
(iv) Pot holes (Stocking Lane) and broken path (Mill Lane); update
The Chairman reported that a resident, who cycles along Stocking Lane, has also complained to Highways about the pot holes.
(e) Countryside (AC/)
(i) Signage and condition of footpaths; update
Councillor Court said that a note has been put in the Shenington Green.
(f) Businesses and Services (/GS)
(i) Power cables and street lights; update
Councillor Smith said that she would find out if Freedom has taken over the contract.
ACTION: Councillor Smith to follow up on this.
(ii) Broadband; update
No new report.
(g) Assets (DB (Shenington) and CB (Alkerton)
(i) Funding for repairs to the war memorial; quotes requested
The Clerk reported that she has received a quote for £2,894.30 for cleaning the war memorial and re-cutting the existing lettering by hand and re-painting the lettering black. It was agreed that the Clerk should apply to the District Council for a grant to cover this work.
ACTION: The Clerk to apply for a grant.
Councillor Brummell said that he has received a quote of £325 for the repositioning of the loose paving slabs and the repointing of the slabbed area.
ACTION: Councillor Court to arrange for a quote.
(ii) Bus Shelter; update
Councillor Brummell reported that the work on the bus shelter has just finished.
10. To receive planning applications
(a) 14/00567 (variation) - The Limes
No comments or objections.
(b) 14/00568/LB - The Limes
No comments or objections.
(c) 14/00314/LB - Barn Cottage
No comments or objections.
(d) 14/00313 - Barn Cottage
No comments or objections.
Councillor Brummell said that he would not take part or vote on the following application.
(e) 14/00502 - Former WW2 Control Tower
Councillors said that this looked like a worthwhile project since a building with interest was being restored. They agreed to support the application.
11. To receive correspondence
(a) Electoral review of Cherwell
The Chairman reported that we did make representation to Cherwell requesting that our ward should not be increased in size because increasing the area and/or number of villages would dilute the ability of our councillor to be responsive. It was agreed that we should make a further representation to the Boundary Commission.
ACTION: The Chairman to draft a response and circulate to councillors for comments.
(b) Communication from a resident regarding the fitting of solar panels to a property in the Rectory Farm Barn area
See item 5.
12. Financial/Adminstration Report
(a) Bank balances
The Clerk confirmed the following balances:
Community Account - £8,046.42
Business Account - £7,210.71
(b) To review annual insurance
The Clerk confirmed that Zurich Municipal Insurance has agreed that the value of the war memorial can be reduced and the defibrillator can be added to the list of assets covered. Councillors agreed to continue with this insurance company.
(c) Internal auditor’s recommendations
The auditor confirmed that there were no recommendations.
13. Signing of the Annual Accounts
The accounts had been circulated prior to the meeting. It was agreed unanimously that they should be approved; the Chairman and Clerk signed the accounts.
14. Signing of the Annual Return and the Statement of Assurance
The Parish Council agreed that the Annual Return should be approved. It was signed by the Chairman and Clerk. The questions on the Annual Governance Statement were answered. It was further agreed that the statement should be approved; the Chairman and Clerk signed the statement.
15. Second open forum
A resident asked if the Parish Council had considered putting the Bell on the Community Asset Register. The Chairman explained that this had been discussed previously and councillors had agreed that it was not necessary since it was the only pub in the village and so would be unlikely to be given change of use permission. The resident explained that he thought that there could be a risk and that putting the Bell on the Community Asset Register would ensure that a pub remains in the village.
ACTION: The Clerk to investigate.
The Chairman did not take part in the following item. The Chair was passed to Councillor Court.
16. Passing of any accounts for payment:
The following accounts were proposed by Councillor Court, seconded by Councillor Smith and carried unanimously.
(a) Mrs. C. Hill - Clerk’s fee (May) - £160.85.
(b) HM Revenue & Customs (PAYE) - £40.00
(c) Mr. R. Furneaux - reimbursement for printing costs - £10.98
(d) Zurich Municipal - annual insurance - £243.80
The Chairman retook the Chair.
17. Closure of meeting
Next meeting on 9th July at 7.30pm.
The Chairman closed the meeting at 9.30pm.





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