Shenington  with Alkerton Parish



DRAFT MINUTES OF AN ORDINARY MEETING OF SHENINGTON WITH ALKERTON PARISH COUNCIL HELD IN THE VILLAGE HALL, SHENINGTON ON WEDNESDAY, 19TH APRIL 2017 AT 7.30PM

 

PRESENTCOUNCILLORS:  R. FURNEAUX (CHAIRMAN), D. BRUMMELL, A. COURT, S. PORTER and G. SMITH

1.         Apologies for absence

            Cllr. Buchanan (business commitment).

 

2.         Declarations of Interest

            The Chairman declared a personal interest in item 6(b)(ii) as a Village Hall            Trustee and item 8(f) as a nearby landowner.  Councillor Brummell declared personal           interests in items 6(a)(i) and 6(a)(ii) as a family member owns the land and 6(b)(ii) as     a Village Hall Trustee.  Councillor Porter declared pecuniary interests in items 8(g),     8(h), 8(i) and 9(a) as a nearby landowner.     

 

3.         Open forum

            No questions from the public. 

 

4.         Acceptance of the minutes of the previous meeting (March)

            The minutes had been circulated prior to the meeting. Cllr. Smith proposed that     they be accepted, seconded and agreed unanimously.  The minutes were signed by the           Chairman. 

 

5.         Matters arising from the minutes of the previous meetings:

            (a)        The Bell Inn; new map

                        It was agreed that Councillor Porter would request a map from Land Registry.

                        ACTION: Councillor Porter to request a copy of the new map from Land                   Registry.

            (b)        New councillor update

                        The Clerk reported that she is still waiting for advice.  She confirmed that she                    has written to the resident acknowledging her email.

 

6.         Councillor’s Reports

            (a)        Outside Organisations

                        (i) Gliding Club update

                        Councillor Porter reported that he has seen more planes landing at the airfield                    recently.  The Chairman said that this could be as a result of the planning    application that was approved last year.  The number of flights is recorded.

                        (ii) Karting Club update

                        Councillors agreed that the week-end karting was noisy.  The Clerk said that   she had received a complaint, from a resident, regarding the meeting on Easter   Sunday.  Councillor Court explained that the Club was asked not to hold a meeting on Easter Sunday but they decided to go ahead against our wishes.  It    was agreed that the Club should be made aware of the complaint.

            (b)       Communication

                        (i) School update

                        No new report.

                        (ii) Village Hall Trustees update

                        No new report.

                        (iii) To agree the annual parish report

                        The Chairman had circulated, prior to the meeting, a draft report.  Councillors                   agreed that the report could be passed to the editor of the Shenington Green  for inclusion.

                        ACTION: The Chairman to forward the report to the editor of the                              Shenington Green.

                        (iv) PTR Meeting minutes plus attendee for 30th June

                        The minutes had been circulated.  No one is available to attend the meeting on   30th June.

            (c)        Highways

                        (i) Traffic Calming; update

                        The Chairman reported that Councillor Buchanan is trying to contact the                            PCSO.  Dates have been organised for May subject to Police confirmation.                       

ACTION: Councillor Buchanan to liaise with the Police.

                        (ii) letter to MP; response received

                        The Chairman read the letter.

                        (iii) Repairs to road by Karting Club update

                        The Chairman reported that he has contacted the Highways Officer.  This road is going to be patched but the officer thinks that it is beyond the ‘dragon’.

                        (iv) Mill Lane and Stocking Lane potholes update

                        These roads need the ‘dragon’.  They are on the list.

            (d)       Countryside

                        The Chairman reported that a resident has contacted him regarding voluntary   work for children completing the Duke of Edinburgh award.  Councillors  agreed that walking the footpaths and reporting any problems would be of  assistance.  It was agreed that Councillor Court would liaise with the resident.

                        ACTION: Councillor Court to liaise with the resident.

                        (i) Details of small signs for the wildflower areas

                        Councillor Court showed the meeting 2 signs.  Councillors agreed that they   were ideal.  They need posts attaching to them and can then be placed in the areas.

                        ACTION: Councillor Court to arrange for the posts to be attached to   them.

                        (ii) To consider reviewing the condition of the trees on the Green update

                        ACTION: The Clerk to chase the company for an update following the  inspection.

            (e)        Assets

                        No new report.

            (f)        Emergency Planning

                        No new report

                       

7.         District and County Councillor Reports

            (a)        To receive reports

                        No new reports.

            (b)        Extraordinary Parishes Meeting feedback

                        The Chairman attended.  Notes had been circulated.

            (c)        Street sign for Long Acre; response received

                        The sign has been ordered.  A date for installation has not been provided.

            (d)       CDC Meeting feedback         

                        See item 7(b).

                       

8.         To consider planning applications

            (a)        17/00656/F and 17/00657 - Alkerton House, Well Lane

                        This application was discussed and councillors agreed not to raise any                                comments or objections.

                        ACTION: The Clerk to respond to the Planning Department.

            (b)        17/00701/REM - land south west of The Surgery, Stocking Lane

                        Councillors agreed to object to this application for the following reasons; the                     application is not in line with the building line; this would significantly affect   the street scene and the right of way.  We would like the buildings to start   approximately 14 metres away from the boundary to be in line with the    existing buildings. We are unclear as to who owns the mature ash tree on the boundary but we would like it kept.  We believe that it could be owned by the  County Council.

                        ACTION: The Clerk to respond to the Planning Department.

            (c)        17/00600/F - The Old Generator Building, Kestrel Ridge, Sugarswell Lane

                        Councillors agreed not to raise any comments or objections.

                        ACTION: The Clerk to respond to the Planning Department.

            (d)       17/00648/F - Tysoe Hill Cottage

                        Councillors agreed not to raise any comments or objections.

                        ACTION: The Clerk to respond to the Planning Department.

            (e)        17/00334/LB - Bell View, 2 The Green

                        Councillors agreed not to raise any comments or objections.

                        ACTION: The Clerk to respond to the Planning Department.

            (f)        17/00504/F - Copper Farm House, Mill Lane

                        Councillors agreed not to raise any comments or objections.

                        ACTION: The Clerk to respond to the Planning Department.

            (g)        17/00482/LB - Stone Holt, Kenhill Road

                        Councillors agreed to object as they believe the glazed windows are not                             keeping with the listed building status.

                        ACTION: The Clerk to respond to the Planning Department.

            (h)        17/00480/F and 17/00481/LB - Stone Holt, Kenhill Road

                        Councillors agreed to object as the ‘boot room’ is very like a kitchen.  These                     applications looks like a separate dwelling. 

                        ACTION: The Clerk to respond to the Planning Department with a copy                    to the enforcement officer.

            (i)         17/00479/LB and 17/00478/F - Stone Holt, Kenhill Road

                        Councillors agreed not to raise any objections or comments.

                        ACTION: The Clerk to respond to the Planning Department.

            (j)         17/00101/TCA - Tanners Pool, Alkerton

                        Councillors agreed not to raise any objections or comments.

                        ACTION: The Clerk to respond to the Planning Department.

 

9.         To receive results of planning applications

            (a)        17/00060/TCA - Stone Holt, Kenhill Road; no further comments or objections

 

10.       To receive correspondence

            (a)        Joint Parish Council Meeting; postponed

            (b)        New Thames Valley Police Crime Plan 2017-2021

                        Details circulated via email.  The Clerk to put the information on the website.

                        ACTION: The Clerk to put the information on the website.

            (c)        OALC March update

                        The Chairman said that there was a note about Broadband.  The Clerk was                         asked to try and put this on the website.

                        ACTION: The Clerk to put the Broadband note on the website.

            (d)       Report of the Independent Remuneration Panel

                        ACTION: The Clerk to display on the noticeboard.

            (e)        emails re. road closure in Alkerton and thefts from vehicles

                        It was reported that Thames Water closed the road for an emergency repair.

                        During this time vehicles were broken into.  The Police are aware.

 

11.       Financial/Adminstration Report

            (a)        Bank balances

                        The Clerk confirmed the following balances:

                        Community Account - £7,014.09

                        Business Account - £7,220.68

            (b)        To appoint an internal auditor

                        It was agreed that Mrs. Margaret Coles would be asked if she could audit the                     accounts.

                        ACTION: The Clerk to ask Mrs. Coles.

            (c)        To consider a section 137 request from Shenfest

                        Councillors considered this request but raised concerns that one of the                                charities being supported was not a village charity.  It was also noted that the   Parish Council already gives a significant amount of money to the churches.  It  was agreed that the Parish Council would not be able to financially support   this request.

                        ACTION: Cllr. Brummell to liaise with Shenfest.

 

12.       Open forum

            No questions from the public.

           

13.       Passing of any accounts for payment:

            The following accounts were proposed by Councillor Brummell, seconded by  Councillor Porter and carried unanimously.

            (a)        Mrs. C. Hill - Clerk’s fee (March) - £175.24 

            (b)        HM Revenue & Customs (PAYE) - £43.60

                                                           

14.       Closure of meeting

            The next meeting will be on Wednesday, 17th May at 7.30pm.

            The Chairman closed the meeting at 9.05pm. 

 

                                    






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