Shenington  with Alkerton Parish


1. Apologies for absence
Apologies were received from Councillors Smith (holiday) and Porter (business commitment).
2. Declarations of Interest
The Chairman declared personal interests in items 6(b)(i) as a member of his family is employed by the School and he is also a school governor and 6(b)(ii) as Treasurer of the Village Hall Trustees.  He also declared pecuniary interests in items 9(e), 10(f) and 11(c) as his land would be affected by the extraction and he supported the MAG. 
Councillor Court declared a pecuniary interest in item 9(e) as her land would be affected by the extraction.  Councillor Brummell declared personal interests in items 6(a)(i) and (ii) as a family member owns the land. He also declared a personal interest in item 6(b)(ii) as a Village Hall Trustee.  
 3. Open forum
No questions from the public.
4. Acceptance of the minutes of the previous meeting (January)
The minutes had been circulated prior to the meeting. It was proposed that they be accepted, seconded and agreed unanimously.  The minutes were signed by the Chairman.  
5. Matters arising from the minutes of the previous meetings:
(a) Defibrillator; update
The Chairman reported that a resident has ordered a clear lens for the light and is investigating a low voltage bulb. 
The Clerk said that she has not received a response regarding training.
ACTION: March agenda item.
(b) To register The Bell as a community asset; submitted
The Clerk reported that this would be submitted this week.
(c) Electoral Review of Cherwell; update
The Chairman believes that Councillor Porter has clarified the situation and is happier with this review.
6. Councillors Reports
(a) Outsider Organisations 
(i)  Gliding Club; planning consents update
The Chairman said that he has received a copy of the planning consents.   Councillor Webb reported that the Planning Department has contacted the landowner.
(ii)  Karting Club; traffic
Councillor Webb confirmed that he is trying to obtain a copy of the planning consent.
(b)   Communication
(i)  School; covenant update
The Chairman reported that the covenant concerning the use of the school sports field says that the land shall be used as a sports field and for associated matters with the school.  It is silent on village use.  The school does have a policy for hiring and letting the School premises.  
(ii)  Village Hall Trustees
Councillor Brummell said that the Village Hall Trustees have agreed to arrange for internet access for use in the Village Hall.  The usage will be limited to the hall only via a security code.  
(iii) Parishes Liaison Meeting; update
The Chairman and Councillor Porter attended this meeting.  The Chairman had circulated notes to all councillors.
(iv) Neighbourhood Action Group; agenda items plus attendees
It was agreed that Councillor Buchanan would attend.  Items for discussion would be; Speedwatch (when is it going to start again), requesting Police presence when Karting meetings are being held, Neighbourhood Watch contact point.
ACTION: March agenda item
Councillor Buchanan said the Thames Valley Police website shows crimes which have taken place in the local community.  You can also request text updates via this website for crimes in your area.
(c) Highways
(i)  Traffic Calming; collation of information
The Chairman said that a draft has been produced and will be circulated shortly to councillors and the working party.
  ACTION: The Chairman to circulate the draft.
(d) Countryside
No new report.
(e) Services 
(i) Alkerton Power cables and street lights; update
No new update.
(f) Assets 
No new report.
(g) Emergency Planning
No new report.
7. District and County Councillors Reports
District Councillor Webb said that Wroxton Parish Council is looking into a chicane and they have the support of the Police and County Council.  A public meeting is to be held on Sunday in Wroxton Village Hall.
8. To receive planning applications
(a) 15/00003/F - Oriel High, Stocking Lane
The Chairman reported that he had received a call from the applicant saying that the boundary fence would now be a stone wall.  Councillors agreed that this was essential since the property is adjacent to a listed building in a conservation area.  Councillors agreed to comment on this application as follows: in view of the fact that this application is next to a listed building we have a concern that this might impact on the setting of this building.
ACTION: The Clerk to respond to planning.
(b) 15/00010/TCA - The Limes, The Green
No comments or objections.
(c) 14/02080/F - The Nook, Kenhill Road 
Councillors agreed to object to this application on the same terms as last time.   They also expressed concern that photographs were taken of works being undertaken prior to the granting of the last application.  The Chairman to obtain copies of the photographs for the Clerk to send with the response.
ACTION: The Clerk to respond to planning.  
(d) MW.0001/15 - SITA
No comments or objections.
9. To receive results from planning applications
(a) 14/00410/TCA - Brook Cottage, Well Lane; granted
(b) 14/00003/TCA - The Old Manor, Kenhill Road; granted
(c) 14/01864/F - Tanners Pool, Alkerton; granted
(d) 14/01946/F - The Old Generator Building, Kestrel Ridge; refused
(e) MW.0121.11 - Minerals extraction no longer valid
The Chairman explained that Oxfordshire is the first county to use the prohibition legislation to refuse an application.  He thanked the Minerals Action Group for bringing this to Oxfordshire’s attention and for pursuing this on behalf of residents.
(f) 14/01447/PAMB - land south west of Dairy Grounds Cottages, Mill Lane; granted
10. To receive correspondence
(a) OALC Members update (January)
Circulated via email.
(b) Grant for Council Tax Reduction Scheme
A letter has been received from the District Council reducing the figure quoted for the Council Tax Reduction Scheme by £100.
(c) North West Bicester draft Supplementary Planning Document
No comments.
(d) Broadband
A letter has been received from The Rt. Hon. Sir Tony Baldry M.P. updating us on Broadband.
(e) Message from the Leader of Oxfordshire County Council
Circulated via email.
The Chairman did not take part in this discussion.  Councillor Court took the Chair.
(f) MAG; resident’s donations towards the ROMP
The Clerk reported that the Minerals Action Group has advised that no more funding will be required.  The Parish Council currently holds residents funds in the reserve account.  At the time of agreeing to hold the funds the Parish Council also agreed to return the funds to residents if they were no longer required.
The Chairman retakes the Chair.
11. Financial/Adminstration Report
(a) Bank balances
The Clerk confirmed the following balances:
Community Account - £3,361.66
Business Account - £7,213.48
The Clerk reported that £200 has been credited to our account from Barclays Bank relating to our complaint.
(b) To consider moving the bank accounts
OALC have confirmed that we can move our accounts to Nationwide if they can comply with our Financial Regulations.
ACTION: The Clerk to investigate.
The Chairman did not take part in this discussion.  Councillor Court took the Chair.
(c) To consider returning the donations received in respect of the ROMP to residents
The Clerk reported that the donations received in 2012 totalled £1145 of which £774 remains.  In 2012 the Parish Council agreed to support the Minerals Action Group with a grant of £500.  This funding was never required.  In view of this councillors agreed unanimously to fully refund the donations to residents.  It was agreed that the Chairman and Clerk would review the list of donors and where donors have moved house would try and find their new location.
ACTION: The Chairman and Clerk to identify the donors and confirm their address.
The Chairman retook the Chair.
12. Open forum
A resident said that the assertion that there is a planning condition entitling villagers to access school property is totally wrong.
13. Passing of any accounts for payment:
The following accounts were proposed by Councillor Court, seconded by Councillor Brummell and carried unanimously.
(a) Mrs. C. Hill - Clerk’s fee (January) - £174.03  
(b) HM Revenue & Customs (PAYE) - £43.40
(c) Mrs. C. Hill - expenses (Sep-Dec) - £75.10
14. Closure of meeting
Next meeting on 11th March at 7.30pm.
The Chairman closed the meeting at 9.05pm.  

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