Shenington  with Alkerton Parish



DRAFT MINUTES OF AN ORDINARY MEETING OF SHENINGTON WITH ALKERTON PARISH COUNCIL HELD IN THE VILLAGE HALL, SHENINGTON ON WEDNESDAY, 10TH FEBRUARY 2016 AT 7.30PM

PRESENTCOUNCILLORS:  R. FURNEAUX (CHAIRMAN), D. BRUMMELL, A. COURT, S. PORTER and 2 members of the public

1.         Apologies for absence

            Cllrs. Buchanan (business commitment) and Smith (holiday), District Councillor D.Webb (business commitment) and County Cllr. Reynolds (business commitment).

2.         Declarations of Interest

            The Chairman declared personal interests in items 6(b)(i) as a school governor and a  member of his family is employed at the school and 6(b)(ii) as a Village Hall Trustee.   Councillor Brummell declared personal interests in items 6(a)(i), (ii) and (iii) as a family member owns the land. He also declared a personal interest in item 6(b)(ii) as a Village Hall Trustee. Cllr. Court declared a pecuniary interest in item 8(c) as the applicant

3.         Open forum

            A resident said that Shenfest would be taking place on 17/18/19th June.  The acts would be announced shortly.  If a profit is made it will be donated to the Village Hall and the churches. 

4.         Acceptance of the minutes of the previous meeting (January)

            The minutes had been circulated prior to the meeting. Cllr. Brummell proposed that they be accepted, seconded and agreed unanimously.  The minutes were signed by the  Chairman. 

5.         Matters arising from the minutes of the previous meetings:

            (a)        Dog waste bin; received

                        The Clerk passed the dog waste bin to Councillor Brummell who said that he would install it.

                        ACTION: Councillor Brummell to install the dog waste bin.

            (b)        Tanner’s Pool; damage to wall

                        ACTION: Councillor Porter to report to the enforcement officer at the  District Council

            (c)        Her Majesty the Queen’s 90th Birthday; passed to the Social Committee

                        The Chairman reported that the Social Committee will be arranging children’s  tea on the Village Green and a fancy dress competition - Princes and  Princesses and games. In the early evening there will be a village bbq.

                        ACTION: The Clerk to respond to the Lord-Lieutenant of Oxfordshire.          

     (d)            Village Green; response sent

                        The Chairman confirmed that he had responded to the resident.

            (e)        Meetings between parishes and commercial bus operators update

                        The Chairman reported that this matter is currently with Johnsons Bus  Operator.  It was agreed that the Parish Council should wait until Johnsons have put some plans in place.   

            (f)        The Jitty public right of way update

                        The Chairman reported that an officer from the County Council has now been appointed to investigate this matter.

            (g)        Overgrown Rowan tree Kenhill Road update

                        It was agreed that Councillor Porter should liaise with the resident.

                        ACTION: Councillor Porter to liaise with the resident.

6.         Councillors Reports

            (a)        Outsider Organisations

                        (i)  Gliding Club; planning consents update

                        It was reported that a planning application has been submitted.

                        (ii)  Karting Club; planning consent

                        ACTION: Await further consents from Councillor Webb.

                        (iii) Karting Club; response from Highways regarding diverting traffic from                       the village

                        The Chairman said that the Club has confirmed that they have ordered a sign.

            (b)        Communication

                        (i)  School; update from PCSO

                        The Chairman reported that the Police have been present at ‘drop off’ and                          ‘pick up’ times.  Councillors agreed that the Police presence was beneficial.

                                ii)  Village Hall Trustees update

                        Councillor Brummell reported that the work is progressing.  It was suggested  that councillors may want to consider contributing to the work.  The Clerk  reported that we have £1,000 in the 2015/16 budget for the Village Hall.

                        ACTION: March agenda item.


                        (iii) Banbury Rural Neighbourhood Meeting; 15th March

                        It was agreed that Councillor Buchanan should attend.

            (c)        Highways

                        (i)  Traffic Calming Report; feedback from County Highways

                        The Chairman reported that Anthony Kirkwood from County Highways has quoted a 20mph scheme which has cost £6,000.  Councillors agreed that it  would be good to have more information about the scheme and what the cost would be to this parish.  It was further agreed that the Chairman and Councillor Buchanan should meet with him either in Shenington or Oxford to discuss further.

                        ACTION: The Clerk to arrange a meeting.

                        (ii) Speed monitoring dates

                        20th February. 

                        ACTION: Councillor Buchanan to arrange dates and councillors will then liaise with residents to find volunteers to assist on those dates.

                        (iii) Repairs to the road by Karting Club update

                        The Chairman said that County Councillor Reynolds is following up on this.

                        ACTION: March agenda item.       

                        (iv) Mill Lane sign update

                        Councillor Brummell said that this hasn’t been fixed and that he has not  received a response to his request for it to be fixed.

                        (v) Mill Lane potholes; update

                        The Chairman said that he would follow up on this.

                        ACTION: The Chairman to follow up on this.

                        (vi) Alkerton Hill drainage; fixed

                        The Clerk said that Councillor Buchanan has confirmed that this has not been fixed.  The Clerk to report again.

                        ACTION: The Clerk to report again.

                        (vii) Wall at the end of Mill Lane

                        The Chairman reported that County Highways have said that this is not their responsibility.  It was agreed that the Chairman would liaise with the resident.

                        ACTION: The Chairman to liaise with the resident.

                        (viii) Parking in Alkerton; response from Police

                        The Chairman reported that the Police are aware of the issue.

            (d)       Countryside

                        (i) Spring Clean; 5th March

                        Councillor Court confirmed that she has booked the equipment.  The  Chairman asked councillors to advertise around the village; 10.30am start.

            (e)        Services

                        (i) Power cables, telephone cables and street lights; feedback from Western  Power

                        Councillor Court said that she has forwarded the letter from Western Power to Councillor Smith.

            (f)        Assets

                        It was reported that the grit bin at the end of Mill Lane is splitting.  Councillor Brummell agreed to look at the bin.

                        ACTION: Councillor Brummell to look at the bin.

            (g)        Emergency Planning

                        No new report.

7.         District and County Councillors Reports

            (a)        CDC 3 planning documents for consultation update

                        Circulated to councillors via email.

            (b)        Partial Review of the Cherwell Local Plan (part 1)

                        It was agreed that the Chairman would look at this and pass any comments to  councillors.

                        ACTION: The Chairman to review.

            (c)        Cherwell Local Plan 2011-2031 (part 2)

                        It was agreed that Councillor Porter would look at this and pass any comments to councillors.

                        ACTION: Councillor Porter to review.

            (d)       Draft Statement of Community Involvement

                        No comments.      

8.         To receive results from planning applications

            (a)        15/00053/CM - Alkerton Landfill Site; approved

            (b)        15/02007/F - Tanners Pool; granted.

            (c)        15/01869/F - Eastwood Farm; granted.                                                       

9.         To receive correspondence

            (a)        email re. parking in Alkerton

                        The Clerk was asked to respond to the resident.

                        ACTION: The Clerk to respond to the resident.

            (b)        OALC members update (January)

                        Circulated to councillors.

            (c)        Submission of Oxfordshire Minerals and Waste Local Plan Core Strategy

                        This has now been submitted to the Secretary of State.

            (d)       Banbury and District Dial-a-Ride

                        The Clerk was asked to arrange for the information to be placed on the  website.

                        ACTION: Information to be placed on the website.

            (e)        Rural Housing Pack

                        ACTION: Councillors Brummell and Porter to look at this.

10.       Financial/Adminstration Report

            (a)        Bank account balances

                        The Clerk confirmed the following balances:

                        Community Account - £4,645.61

                        Business Account - £7,217.08

            (b)        Transparency Fund; grant submitted.

            (c)        OALC Training in March/April

11.       Open forum

            A resident asked if the traffic report could be placed on the website.

            ACTION: The Clerk to send the report to the administrator.

12.       Passing of any accounts for payment:

            The following accounts were proposed by Councillor Porter, seconded by Councillor  Brummell and carried unanimously.

            (a)        Mrs. C. Hill - Clerk’s fee (January) - £164.28 

            (b)        HM Revenue & Customs (PAYE) - £41.00

            (c)        Shenington with Alkerton Village Hall Charitable Trust - hire of hall  (Oct/Nov) - £20.0                

13.       Closure of meeting

            Next meeting on 9th March 2016 at 7.30pm at Shenington Village Hall.

            The Chairman closed the meeting at 9pm.                                          






Community Web Kit provided free by BT