Shenington  with Alkerton Parish



DRAFT MINUTES OF AN ORDINARY MEETING OF SHENINGTON WITH ALKERTON PARISH COUNCIL HELD IN THE VILLAGE HALL, SHENINGTON ON WEDNESDAY, 15TH FEBRUARY 2017 AT 7.30PM

 

PRESENTCOUNCILLORS:  R. FURNEAUX (CHAIRMAN), D. BRUMMELL, A. COURT and G. SMITH

1.         Apologies for absence

            Cllrs. Porter (holiday) and Buchanan (unwell).

 

2.         Declarations of Interest

            The Chairman declared a personal interest in item 6(b)(ii) as a Village Hall Trustee.  Councillor Brummell declared personal interests in items 6(a)(i) and 6(a)(ii)    as a family member owns the land and 6(b)(ii) as a Village Hall Trustee.      

 

3.         Open forum

            No questions from the public. 

 

4.         Acceptance of the minutes of the previous meeting (January)

            The minutes had been circulated prior to the meeting. Cllr. Brummell proposed that  they be accepted, seconded and agreed unanimously.  The minutes were signed by the Chairman. 

 

5.         Matters arising from the minutes of the previous meetings:

            (a)        Tree on Shenington Hill update

                        The Chairman reported that he met with an officer from the County Council.  The tree had been identified correctly and the County Council officer confirmed that he has already sent out advisory letters to the landowners.  The  officer said the tree is not an imminent danger but he will ensure that it continues to be monitored – next time in the spring when it should come into leaf.

            (b)        Long Acre/Stocking Lane Royal Mail update

                        The Clerk confirmed that the District Council is looking into this.

            (c)        The Bell Inn; request to remain on asset of community value submitted.

                        Councillors confirmed that there is accommodation within the pub for the                          landlord.

                        ACTION: The Clerk to respond to the District Council

            (d)       Stone Holt update

                        The Clerk confirmed that she has written to Bob Duxbury at the District                             Council.

            (e)        Telephone box update

                        The Clerk said that it is not possible to keep the telephone box.

 

6.         Councillor’s Reports

            (a)        Outside Organisations

                        (i) Gliding Club update

                        No new update.

                        (ii) Karting Club update

                        No new update.

                        (b) Communication

                        (i) School update

                        No new report.

                        (ii) Village Hall Trustees update

                        No new report.

            (c)        Highways

                        (i) Traffic Calming; update

                        ACTION: March agenda item.

                        (ii) letter to MP update

                        The draft has been forwarded to the Clerk.

                        ACTION: The Clerk to send.

                        (iii) Repairs to road by Karting Club update

                        The Chairman reported that the ‘dragon machine’ has broken.

                        (iv) Mill Lane potholes update

                        The Chairman reported that he has met with an officer from County Highways                  but has had no feedback.

                        ACTION: The Chairman to contact the Officer for an update. 

            (d)       Countryside

                        (i) Details of small signs for the wildflower areas

                        Councillor Court agreed to look into this.

                        ACTION: Councillor Court to look at costs for 2 signs saying Wildflower                   Area

                        (ii) To consider reviewing the condition of the trees on the Green update

                        ACTION: March agenda item.

                        (iii) Spring clean; 4th March at 10.30am

                        Councillor Court to arrange for notices to be displayed.  The Clerk to place a                     note on the website.

                        ACTION: Councillor Court to arrange notices.  The Clerk to place a note                   on the website.

            (e)        Assets

                        (i) Defibrillator update

                        The Chairman agreed to fit the new battery and pads.  It was agreed that the                       defibrillator could be checked at every Parish Council meeting.

                        ACTION: The Chairman to fit the new battery and pads.                     

                        (ii) Grit bins update

                        This is being sorted by the County Council.

            (f)        Emergency Planning

                        (i) Annual Parish Survey; update

                        ACTION: The Clerk to update.

 

7.         District and County Councillor Reports

            (a)        To receive reports

                        No new report.

            (b)        letter from District Council re. single unitary authority

                        Circulated.

            (c)        Minerals and Waste Plan Consultation

                        The Chairman reported that this plan consists of modifications.  It does not                        affect this parish.

                        ACTION: Councillors agreed not to respond.

            (d)       New Street Trading Policy

                        Noted.

            (e)        Parking on Stocking Lane

                        The Chairman reported that District Councillor Webb has asked us whether  there is a problem with parking on Stocking Lane.  Councillor Brummell said  that it would be a good idea to have more parking by the bungalows.  Councillors agreed to request more parking by the bungalows.

                        ACTION: The Clerk to respond to District Councillor Webb.

                       

8.         To consider planning applications

            (a)        17/00034/TCA - The Limes, The Green

                        No comments or objections.

                        ACTION: The Clerk to respond to the Planning Department.

 

9.         To receive results of planning applications

            (a)        16/02184/LB - Land north west of Fabis House; refused

            (b)        16/02183/F - Land north west of Fabis House; refused

            (c)        16/02400/CLUE - Caravan at Sugarswell Farmhouse; withdrawn

 

10.       To receive correspondence

            (a)        OALC December/January update

                        Circulated to councillors.

            (b)        letter re. plight of unpaid carers in Oxfordshire

                        Noted.            

            (c)        email re. councillor vacancy

                        This was discussed.  The Clerk said that last year the Parish Council had   agreed that they would prefer a councillor from Alkerton since they believe   this part of the village is under represented on the Council.  It was noted that  in the last 18 months there has been a number of issues in Alkerton.  The              Clerk was asked to thank the resident and make them aware of our preference  for a councillor who lives in Alkerton.

                        ACTION: The Clerk to respond to the resident.

            (d)       Litter

                        The Chairman reported that he has received an email from a resident regarding                  litter.  The resident did say that the District Council was very quick in coming out and clearing up once reported.  There was a comment regarding dog  fouling which is the responsibility of the District Council.

                        ACTION: The Chairman to respond to the resident.

            (e)        Village pig roast/barn dance

                        Councillors agreed that this is a good community event which can take place on the village green.  The Clerk asked for confirmation that the organisers  have public liability insurance.  The Chairman agreed to follow up on this.

                        ACTION: The Chairman to liaise with the organisers.

 

11.       Financial/Adminstration Report

            (a)        Bank balances

                        The Clerk confirmed the following balances:

                        Community Account - £6,796.75

                        Business Account - £7,220.68

            (b)        Bank reconciliation

                        ACTION: March agenda item.

 

12.       Open forum

            No questions from the public.

           

13.       Passing of any accounts for payment:

            The following accounts were proposed by Councillor Smith, seconded by Councillor  Court and carried unanimously.

            (a)        Mrs. C. Hill - Clerk’s fee (January) - £175.24 

            (b)        HM Revenue & Customs (PAYE) - £43.60

            (c)        Alderwood Electrical Ltd. - electrician - £60.00

            (d)       Mrs. C. Hill - reimbursement for the defibrillator parts - £90.58

                                               

14.       Closure of meeting

            The next meeting will be on Wednesday, 15th March at 7.30pm.

            The Chairman closed the meeting at 8.40pm. 

 

                                    






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