Shenington  with Alkerton Parish

1. Apologies for absence
Cllrs. Buchanan (personal commitment) and Philcox (business commitment).
2. Declarations of Interest
The Chairman declared a personal interest in items 6(b)(i) as a member of his family is employed by the School and 6(b)(ii) as a Village Hall Trustee. Councillor Brummell declared a personal interest in items 6(b)(ii) as a Village Hall Trustee and 6(a)(i), (ii) and (iii) as a family member is the landowner. Councillors Court and Coles declared a personal interest in item 7(a) as they know the applicant.
3. Open Forum
No questions from the public.
4. Acceptance of the minutes of the previous meeting (December 2013)
The minutes had been circulated prior to the meeting. It was agreed that they represented a true record of the meeting and were duly signed by the Chairman.
5. Matters arising from the minutes of the previous meetings:
(a) Alkerton postcodes; feedback from resident
The Chairman reported that Royal Mail will not change a postcode unless all residents are in agreement. Alkerton residents are not in agreement and, therefore, unless different circumstances prevail, the postcodes will remain as they are. It was agreed that a letter would be sent to Alkerton residents informing them of this.
ACTION: The Chairman to draft a letter for the Clerk to send.
(b) New Homes Bonus - application for a defibrillator
The grant has been received. The Chairman said that he has requested a quotation for the defibrillator from the Arrhythmia Alliance Charity. This Charity said that they would train the local community and provide support if needed. Councillors agreed that this is essential since the equipment will be used by the public for medical reasons. It was agreed that if the quote is reasonable then the defibrillator should be ordered.
ACTION: The Chairman to pass the quotation to the Clerk. The Clerk to order the defibrillator if the quote is reasonable.
The Chairman of the Village Hall Trustees has recommended the electrician the Village Hall uses. It was agreed that this would be a good idea since he is familiar with the wiring system in the hall.
ACTION: The Chairman to find out whether an electrician specialised in fitting defibrillators is required. If not, then the electrician recommended by the Village Hall would be contacted for a quote.
(c) Trees on the Village Green - update
Councillor Coles reported that the tree surgeon has inspected all of the trees and carried out any necessary maintenance work. The trees near The Bell and outside Senendone House need a regular maintenance check. The regular check of the trees should occur no less frequently than every 3 years. (d) OCC Community Grant Fund; Village Hall repairs
The Clerk confirmed that the funds have been received.
ACTION: The Chairman to liaise with the Village Hall Trustees to see if the Parish Council could support part of the roof project or the redecoration of the Village Hall.
(e) Home to School Transport consultation; update
Councillor Coles confirmed that she has commented on this.
6. Councillors Reports
(a) Gliding and Karting (JP/AC)
(i) Complaint to District Council
Councillor Coles said that an email has been received from the District Council but it isn’t relevant to this complaint.
(ii) Karting Club; update from Cllr. Webb
The Clerk confirmed that she has sent Councillor Webb an email asking for an update.
(iii) Gliding Club; planning consents
No new update.
(b) Communication (GS/RF)
(i) School
Councillor Smith confirmed that the Head is happy to meet with councillors. A meeting will be arranged shortly.
(ii) Village Hall Trustees; update from meeting
The Chairman reported that the Trustees have agreed for the work on the roof to be progressed. The Trustees are also looking at redecorating the hall where the damp has come through.
(iii) Parishes Meeting; 20th January
The Chairman and Councillor Smith to attend this meeting. Issues to be discussed; school transport, Highways maintenance fund, neighbourhood planning.
(c) Minerals and Alkerton HWRC (JP/MC)
No new report.
(d) Highways (RF/CB)
Councillors agreed that the standard of work along Stocking Lane was unacceptable. The path along Mill Lane is broken up and needs attention.
ACTION: The Clerk to inform Highways.
(i) Traffic Calming; proposal for a survey at a cost of £100+VAT
The Chairman confirmed that he has contacted the Police about the speedwatch data from 2011 but has not received a response. He agreed to follow up on the contact with the school. A speed survey took place in 2010; at the end of Mill Lane. A 24/7 survey would cost £100. These data are necessary to support our case for traffic control in the villages. It was agreed that this survey should take place on Shenington Hill.
ACTION: The Chairman to request a speed survey.
It was agreed that the Chairman would email the working party for any ideas and then call a meeting if necessary.
(ii) Speedwatch; update
There will be another Speedwatch very soon.
(iii) Highways Maintenance Fund
The Clerk to ask Councillor Reynolds advice on the type of work/project that would qualify for funding and the amount available.
ACTION: The Clerk to contact Councillor Reynolds.
(e) Countryside (AC/MC)
(i) Signage and condition of footpaths; update
The land is currently too wet to be assessed.
ACTION: February agenda item
(f) Businesses and Services (MC/GS)
(i) Power cables and street lights; update
No new report.
(ii) Broadband; update
No new report.
(g) Assets (DB (Shenington) and CB (Alkerton)
(i) Funding for repairs to the war memorial
The Clerk confirmed that she has chased Councillor Webb but has not received a response.
(ii) Bus Shelter
Councillor Brummell reported that the left-hand side and back of the bus shelter is rotten. It also needs painting. He believes it could cost between £400 to £500 to repair and varnish it.
ACTION: Councillor Brummell to obtain 3 quotes.
(h) Emergency Plan (DB)
Councillor Brummell confirmed that he has passed the amended plan to the Clerk.
ACTION: The Clerk to forward to the County and District Councils and the website administrator.
7. To receive planning applications
(a) 13/01809/F - The Bell
Councillors agreed that they want to support The Bell as it is a vital village amenity but that they wish The Bell and the cottage to remain tied. The Chairman said that on 29th December he forwarded a draft response to this application to councillors. 4 councillors responded with no amendments. The Clerk sent this response to the District Council on 9th January to meet our deadline of 10th January. Cllr, Philcox responded late on 9th January but unfortunately it was too late to be incorporated in our response.
8. To receive results of planning applications
(a) 13/01651/F - Sycamore House, Mill Lane - granted
(b) 13/01660/F - High Fields, Rattlecombe Road - granted
(c) 13/01635/TPO - The Green - granted
(d) 13/00317/TCA - The Green - granted
9. To receive correspondence
(a) New Homes Bonus Allocation to Parish - £1457
The Clerk explained that this is in addition to the funds already received.
(b) Parish Precepts 2014/15
This letter states the amount of grant the Parish will receive with regard to the Council Tax Reduction Scheme and requests our precept requirement for 2014/15. It was noted that the grant has been reduced from £116 in 2013/14 to £100 in 2014/15.
(c) Food Waste Recycling Tour; 23rd January
(d) Electoral Review of Cherwell
ACTION: Councillor Coles to investigate.
(e) Community led Neighbourhood Planning Conference - 25th January 2014
(f) Public consultation on the Oxfordshire European Structural Investment Fund Strategy
Councillor Coles explained this proposal.
(g) Appeal decision on former Ministry of Defence building at Kestrel Ridge, Hill Farm (13/00562/F)
The appeal was refused.
10. To agree 2014/15 Precept and Budget
A draft budget had been circulated by the Clerk prior to the meeting. Councillors agreed to increase the precept by 2% to £4,043. It was further agreed that the draft budget would be adopted and a copy is attached to these minutes.
11. Financial/Administration Report
(a) Bank balances
The Clerk confirmed the following balances:
Community Account - £5,658.94
Business Account - £7,208.91
(b) New bank mandate form
Councillors Smith and Brummell signed the new form. The Clerk was asked to obtain the signatures of Councillors Buchanan and Philcox. It was agreed that once these signature have been obtained the form can be forwarded to the bank. A copy of the mandate form is attached to these minutes.
12. Second Open Forum
The Chairman said that he has received a letter from the Gardening Club to say that it is being disbanded. They have made arrangements for the trough to be maintained.
13. Passing of any accounts for payment:
The following accounts were proposed by Councillor Coles, seconded by Councillor Court and carried unanimously.
(a) Mrs. C. Hill - Clerk’s fee (Dec) - £160.85.
(b) HM Revenue & Customs (PAYE) - £40.00
(c) SWAVHTC - hire of hall - £80.00
(d) Treetech Arboricultural Services Ltd. - Tree work - £600.00
14. Closure of meeting
Next meeting 12th February at 7.30pm.
Meeting closed at 8.55pm.

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