Shenington  with Alkerton Parish

1. Apologies for absence
Apologies were received from Councillors Buchanan (personal commitment) and Brummell (personal commitment).
2. Declarations of Interest
The Chairman declared personal interests in items 6(b)(i) as a member of his family is employed by the School and he is also a school governor, 6(b)(ii) as Treasurer of the Village Hall Trustees. Councillor Phillips declared a personal interest in item 5(c) as the owner could be considered a family member.
3. Open forum
A resident asked if the barn conversion has been given planning permission.  The Chairman said that the District Council website should show whether it has been granted.
4. Acceptance of the minutes of the previous meeting (December)
The minutes had been circulated prior to the meeting. It was proposed that they be accepted, seconded and agreed unanimously.  The minutes were signed by the Chairman.  
5. Matters arising from the minutes of the previous meetings:
(a) Defibrillator; update
The Chairman reported that a resident is looking for a shade for the light.  We are still investigating covers and different light bulbs.  Leaking gutter was raised at the Village Hall Trustees Meeting.
ACTION: Councillor Brummell to update February’s meeting.
The Clerk to follow up on training.
The Chairman said that notices have been placed on the noticeboards.
(b) Mobile library consultation
The Chairman confirmed that this has been submitted.
(c) To consider registering The Bell as a community asset
The Chairman explained that because of the recent planning application, relating to The Bell, councillors and residents have expressed concern that the only pub in the parish might be converted to housing.  Councillor Porter proposed that The Bell Inn be nominated as an asset of community value, seconded and carried by 3 votes for, 1 against and 1 abstention. The Clerk was asked to obtain the necessary forms.  It was further agreed that the Chairman and Councillor Porter would assist in the completion of the forms with the Clerk submitting the nomination.
ACTION: The Clerk to complete the form with assistance from the Chairman and Councillor Porter.
6. Councillors Reports
(a) Outsider Organisations 
(i)  Gliding Club; planning consents update
No new report.
(ii)  Karting Club; traffic
The Secretary of the Club has said that he will hand out flyers to spectators regarding traffic through the village.  Councillor Webb said that he would ask for a copy of the planning consent as general guidance for councillors.
ACTION: Councillor Webb to get a copy of the planning consent.
(b)   Communication
The Chairman read out a letter regarding the ROMP saying that the Secretary of State will make the decision.
The County Council has contracted out some of its services like payroll, human resources and financial support.
(i)  School
It was noted that there is a covenant covering use of the school field.  It was agreed that the Chairman should look into this.
ACTION: The Chairman to look into this.
(ii)  Village Hall Trustees
No new report.
(iii) NAG update
Councillor Webb said that the next meeting would be on 19th February.
ACTION: The Clerk to make Councillor Buchanan aware of the date.
(iv)  Cherwell Parish Liaison Meeting; presentation pack
A link to the website has been sent to Councillor Smith.
(v)  Parishes Liaison Meeting; 19th January
It was agreed that the Chairman and Councillor Porter would attend. 
  (c) Highways
(i)  Traffic Calming; collation of information
The Chairman reported that he has started this and passed it to Councillor Buchanan for comments.  He would like to include street lights and the width of the road but needs to look at the best way of measuring the road.
ACTION: The Chairman and Councillor Buchanan to decide on the information to be included.
(ii) Speed Survey; 20mph update
Councillor Reynolds has reported that any request for 20mph limit will be handled by County Highways in exactly the same way as for any other speed limit change. 
(d) Countryside
Councillor Court said that she has passed all information to Councillor Phillips.
(e) Services 
(i) Alkerton Power cables and street lights; update
No new update.
(f) Assets 
No new report.
(g) Emergency Planning
(i)  Southern Electric Power Distribution; customer and community adviser
Councillor Smith reported that this letter was sent to us in error.
7. District and County Councillors Reports
No new reports.
8. To receive planning applications
(a) 14/02083/F - Mullinahogie, Well Lane
No comments or objections.
(b) 14/02017/F - land north west of Manor Farm, Alkerton
No comments or objections.
(c) 14/01946/F - The Old Generator Building, Kestrel Ridge
The comments circulated by the Chairman were approved.
ACTION: The Clerk to forward the comments to planning.
(d) 14/00768/LB - April Cottage, The Green
It was agreed that the officers have not been consistent.  The Clerk to write to Planning.
ACTION: The Clerk to respond to Planning.
(e) 15/00003/TCA - The Old Manor, Kenhill Road
No comments or objections.
9. To receive results from planning applications
(a) 14/01632/OUT - The Surgery, Stocking Lane; granted
Councillors Phillips and Porter expressed concern regarding the grant the applicants received to build the new surgery.  
ACTION: Councillor Phillips and Porter to investigate.
(b) 14/01794/F - The Well Cottage, Well Lane; granted
(c) 14/01733/F - Hill Farm; granted
(d) 14/01734/LB - Hill Farm; granted
(e) R3.0118/14 - HWRC; granted
(f) MW.0090/14 - Hornton Grounds; granted
(g) MW.0088/14 - Hornton Grounds; granted
10. To receive correspondence
(a) National Clerk’s Salary Increase and one-off payment
(b) Electoral review of Cherwell
It was agreed that Councillor Porter should respond to this consultation.
ACTION: Councillor Porter to respond.
(c) Parish precept 2015/16 and New Homes Bonus
(d) OALC Members update (December)
Councillor Phillips said that she would look at the Parish Transport Report.   She also said that she would try and attend the bio-diversity event.
(e) Healthwatch Oxfordshire December newsletter
Circulated to councillors via email.
(f) The Big Plan; Oxfordshire’s Learning Disability Strategy 2015-18.
11. Financial/Adminstration Report
(a) Bank balances
The Clerk confirmed the following balances:
Community Account - £4,691.23
Business Account - £7,212.58
(b) To consider moving the bank accounts
It was agreed unanimously that the Clerk should investigate moving the bank accounts to Nationwide.
ACTION: The Clerk to confirm with OALC whether we can have Nationwide as our banker
12. To set the 2015/16 precept and agree the budget
A draft budget had been circulated to councillors prior to the meeting.  Councillors agreed unanimously not to increase the precept.  A copy of the budget is attached to these minutes.
13. Second open forum
No questions.
14. Passing of any accounts for payment:
The following accounts were proposed by Councillor Court, seconded by Councillor Smith and carried unanimously.
(a) Mrs. C. Hill - Clerk’s fee (December) - £160.85.  
(b) HM Revenue & Customs (PAYE) - £40.00
(c) SWAVHCT - hire of village hall - £50.00
15. Closure of meeting
Next meeting on 11th February at 7.30pm.
The Chairman closed the meeting at 9.40pm.  

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