Shenington  with Alkerton Parish



DRAFT MINUTES OF AN ORDINARY MEETING OF SHENINGTON WITH ALKERTON PARISH COUNCIL HELD IN THE VILLAGE HALL, SHENINGTON ON WEDNESDAY, 18TH JANUARY 2017 AT 7.30PM

PRESENT:  COUNCILLORS:  R. FURNEAUX (CHAIRMAN), D. BRUMMELL, C. BUCHANAN, A. COURT, S. PORTER, G. SMITH AND DISTRICT CLLR. D. WEBB (from 7.40pm)

1. Apologies for absence
No apologises were received.

2. Declarations of Interest
The Chairman declared personal interests in items 6(b)(ii) and 12(c) as a Village Hall Trustee.  Councillor Brummell declared personal interests in items 6(a)(i) and 6(a)(ii) as a family member owns the land 6(b)(ii) and 12(c) as a Village Hall Trustee.   Councillor Porter declared a personal interest in 5(f) as a nearby landowner.  

3. Open forum
No questions from the public.  

4. Acceptance of the minutes of the previous meeting (December)
The minutes had been circulated prior to the meeting. Cllr. Porter proposed that they be accepted, seconded and agreed unanimously.  The minutes were signed by the Chairman.  

5. Matters arising from the minutes of the previous meetings:
(a) Tree on Shenington Hill update
The Chairman confirmed that he is liaising with an officer who is trying to locate the tree.
ACTION: The Chairman to follow up on this.
(b) Displaying information on website update
The Clerk said that she has displayed some information on the website and will continue to do so.
7.40pm District Cllr. Webb joins the meeting.
(c) Long Acre/Stocking Lane Royal Mail update
District Cllr. Webb said that the Clerk should contact Kevin Larner regarding this issue.
ACTION: The Clerk to contact Kevin Larner.
(d) The Bell Inn; request to remain on asset of community value
The Clerk explained that we need to complete a new nomination.  She has requested a form.
ACTION: The Clerk to complete the nomination form.
(e) Tanner’s Pool; restoration of the ironstone wall
Councillors agreed that it is up to the District Council to decide whether to follow up on this.  We have brought it to their attention.
(f) Stone Holt update
It was reported that work had commenced before Christmas.  Planning Enforcement put a stop notice on the work because a tree had been damaged and a wall removed.  It transpires that a house has been built.  Planning Enforcement has requested that a planning application be submitted.  The Clerk was asked to write to the Enforcement Officer explaining the history of the site and requesting that the Parish Council be informed of any progress.
ACTION: The Clerk to write to the Enforcement Officer.
(g) Telephone box update
Councillor Brummell suggested that the defibrillator is housed in the telephone box.  The Chairman said that he would find out the cost to move it.  The Clerk to follow up on whether we can keep the telephone box.
ACTION: The Chairman to find out the cost for moving the defibrillator.
The Clerk to find out whether we can keep the telephone box.

6. Councillor’s Reports
(a) Outside Organisations
(i) Gliding Club update
No new update.
(ii) Karting Club update
Councillor Court reported that the Karting Club’s last practice day is 31st August.
(b) Communication
(i) School update
No new report.
(ii) Village Hall Trustees update
No new report.
(c) Highways
(i) Traffic Calming; update
Councillor Buchanan reported that the Police have purchased a new device.  It was agreed that we would trial this device.  Councillor Buchanan to liaise with the Police regarding dates.
ACTION: Councillor Buchanan to liaise with the Police regarding dates
(ii) letter to MP update
ACTION: Councillor Buchanan to forward the draft to the Clerk.
(iii) Repairs to road by Karting Club update
The Chairman said that he would contact the officer.
ACTION: The Chairman to follow up on this.
(iv) Mill Lane potholes update
ACTION: The Chairman to follow up with the officer.
(d) Countryside
(i) Details of small signs for the wildflower areas
ACTION: Councillor Porter to follow up on this.
(ii) To consider reviewing the condition of the trees on the Green update
The Clerk was asked to arrange an inspection by Treetech.  The Chairman said that he could meet with them on the green.
ACTION: The Clerk to arrange for Treetech to inspect the trees.
(e) Assets
(i) Defibrillator update
The Clerk confirmed that she has ordered replacement pads and a battery.  The Chairman reported that an electrician has looked at the defibrillator and the contact had tripped out.  There is currently a 9 watt bulb in the defibrillator light and a less powerful bulb is not available.
(ii) Grit bins update
This is being sorted by the County Council.
(f) Emergency Planning
(i) Annual Parish Survey; update
ACTION: The Clerk to update.

7. District and County Councillor Reports
(a) To receive reports
District Councillor Webb reported that the Government has sorted payments for the next 4 years.  No big changes to business rates.
(b) CDC Partial Review of the Local Plan (Part 1); Options Consultation
Our response has been submitted. 
8. To receive correspondence
(a) OALC November update
Circulated to councillors.
(b) letter re. precept
The Clerk said that the figures contained in the letter have been incorporated into the budget.
(c) Spring Clean 2017
Councillor Court agreed to organise this for Saturday, 4th March at 10.30am. Meeting outside Village Hall.   The Clerk to place a note on the website.
ACTION: Councillor Court to organise.  The Clerk to place a note on the website.
(d) Western Power; summary report 2015/16
Noted.

9. Financial/Adminstration Report
(a) Bank balances
The Clerk confirmed the following balances:
Community Account - £6,870.35
Business Account - £7,297.27
(b) Bank reconciliation 
ACTION: February agenda item.

10. To agree 2017/18 budget and set the precept
A draft budget had been circulated prior to the meeting.  Councillors agreed to increase the precept to £4415 to ensure that we have some funding in the event that the County Council decides to reduce the maintenance work carried out in the parish. ACTION: The Clerk to inform the District Council
11. Open forum
A resident is hoping to have a fund raising event on the Village Green in July.  The Chairman pointed out that the event would need to be open to all residents as the Village Green is owned by the parish.  The Clerk said that the Parish Council would need to understand the details of the event before granting permission.
   
12. Passing of any accounts for payment:
The following accounts were proposed by Councillor Buchanan, seconded by Councillor Court and carried unanimously.
(a) Mrs. C. Hill - Clerk’s fee (December) - £175.24  
(b) HM Revenue & Customs (PAYE) - £43.60
(c) Shenington with Alkerton Village Hall Charitable Trust - hire of hall - £30.00
(d) Mrs. C. Hill - expenses (Oct-Dec) - £110.72
13. Closure of meeting
The next meeting will be on Wednesday, 15th February at 7.30pm.
The Chairman closed the meeting at 9.25pm.  







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