Shenington  with Alkerton Parish

1. Apologies for absence
Apologies were received from Councillor Court (holiday).
2. To consider co-opting 2 residents to the Parish Council
The Chairman proposed that Jane Phillips and Simon Porter be co-opted to the Parish Council, seconded Councillor Smith and carried unanimously.
3. Declarations of Interest
The Chairman declared personal interests in items 7(b)(i) as a member of his family is employed by the School and he is also a school governor, 7(b)(ii) as Treasurer of the Village Hall Trustees. Councillor Brummell declared personal interests in items 7(a)(i) and 9(a) as a family member is the landowner and 7(b)(ii) as a Village Hall Trustee. Councillor Porter declared a pecuniary interest in item 6(c) as a landowner objecting to solar panels on a neighbouring property. Councillor Phillips declared a personal interest in item 6(d) as she knows the landowner.
Councillors Buchanan, Phillips and Porter signed the declarations of interest form.
4. Open Forum
No questions from the public.
5. Acceptance of the minutes of the previous meeting (June 2014)
The minutes had been circulated prior to the meeting. It was agreed that the minutes represented a true record of the meeting and were duly signed by the Chairman.
6. Matters arising from the minutes of the previous meetings:
(a) Defibrillator; to confirm date for installation
The Chairman confirmed that the defibrillator would be installed on 21st July. He said that it would then be necessary for the defibrillator to be inspected every 2 weeks. It was agreed that the Chairman, Councillors Brummell and Porter would liaise and carry out the inspections between them. There is a need for an annual test which we could combine with the Village Hall’s.
ACTION: The Chairman to mention to the Village Hall Trustees.
Once the defibrillator has been installed an on-line form needs to be completed. It was agreed that the Chairman would complete the form.
ACTION: The Chairman to complete the form.
Councillors agreed that residents should be invited to a basic demonstration once the defibrillator has been installed. Training would follow.
ACTION: The Chairman to arrange for leaflets to be produced and circulated. The Clerk to find out about training.
(b) Highways response re. 5-10 year plan
The Chairman explained that we require more information from our County or District Councillors regarding the name of this plan.
ACTION: The Clerk to email County Councillor Reynolds
Councillor Porter did not take part in this discussion.
(c) Conservation Area; requesting representation regarding changes to General Permitted Development Orders to prevent the installation of solar panels
The Clerk reported that she has spoken to the Enforcement Officer and he advised that it would be difficult for the District to request this for the Parish without understanding why this is unique to our parish. The installing of solar panels is contrary to some original planning applications, in some parts of the parish, which specified that roofs should be covered with red tiles. It was agreed that the Clerk should write to the District requesting changes to the General Permitted Development Orders to request planning consent for the installation of solar panels in this parish.
ACTION: The Clerk to draft a letter and circulate to councillors for comments before submitting. The Chairman to mention at the Parish Liaison Meeting.
(d) Community Assets Register; The Bell
The Chairman explained that this has been discussed at a previous meeting and the Parish Council decided that they did not want to register The Bell as an asset of community value. The Bell is the only pub in the village and councillors believe that it is unlikely that planning consent would be granted for change of use. The Parish Council would be notified and, if necessary, be able to register The Bell at that time.
(e) Letter re. overhanging vegetation
The Clerk confirmed that this letter has been sent.
(f) Letter re. traffic and parking
The Clerk confirmed that this letter has been sent.
(g) Boundary Commission Review
It was agreed that the Chairman should respond.
ACTION: The Chairman to respond.
7. Councillors Reports
The Chairman had circulated, prior to the meeting, a draft schedule amending the portfolios and listing responsibilities. This draft was discussed and agreed. Councillor Porter would be responsible for updating the meeting on developments and planning applications.
(a) Outsider Organisations
(i) Gliding Club; planning consents update
It was reported that the Gliding Club is waiting for the District Council to respond to them.
ACTION: The Clerk to liaise with the District Council
(ii) North Oxfordshire Ironstone Committee; minutes circulated
Councillor Brummell explained that the meeting discussed 3 sites. A small volume of stone has been removed from Alkerton recently. The landowner would like the land to be as it was. This is unlikely to happen. Hornton Grounds will be used for industrial purposes. It was agreed that it would be useful to know who owns Alkerton Quarry.
ACTION: Councillor Porter to find out the landowner details.
(iii) North Oxfordshire Parish Liaison; 14th July
It was agreed that the Chairman and Councillor Smith would attend.
(iv) CDC Parish Liaison; follow-up notes
The Chairman updated the meeting. The draft Local Plan housing figure has increased to 22,800. Increased number will be built in urban areas or on brownfield sites. Consultation will start on 18th August for 6 weeks.
The District Council will contribute towards the costs of ensuring that 95% of households receive superfast broadband. It will also explore options for the remaining 5% by the end of 2015.
The District has received a large number of complaints regarding the process for allocating affordable housing. Properties are currently advertised on a website as well as paper copies being sent to residents. It was reported that these arrangements are causing confusion for some residents.
(b) Communication
(i) School
No new update.
(ii) Village Hall Trustees
No new update
(c) Highways
Councillor Buchanan reported that the drains are blocked on Sheep Hill from The Barn to the Brook. The Clerk was asked to report this.
ACTION: The Clerk to report to Highways.
(i) Traffic Calming; collation of information
ACTION: September agenda item
(ii) Speed Survey; update
The Chairman reported that we are waiting for the new information.
ACTION: The Chairman to send the data that we have already received to Councillors Porter and Phillips.
(iii) Speed Watch; update
PCSO’s will be carrying out speed watch when the Karting Club meets. It was agreed that the Chairman should request that speed watch is also carried out on the first day of the school term. At the moment speeding is the number one priority for the Police but councillors expressed concern that this might change. It was agreed that Councillor Buchanan would represent the Parish Council at the Neighbourhood Action Group Meeting.
ACTION: The Clerk to find out when the Neighbourhood Action Group (NAG) next meet and inform Councillor Buchanan.
(iv) Pot holes along Stocking Lane and broken path (Mill Lane)
The Chairman reported that a resident has complained about the pot holes. They have now been marked and it is hoped that they will be fixed soon.
(e) Countryside
No new report.
(f) Services
(i) Power cables and street lights; update
Councillor Smith said that the company that was appointed last year has gone bankrupt. A new company has now been appointed but the planning consent has lapsed. Work is planned to start in the middle of August and finish in November. Councillor Smith agreed to ask about the lights that are on power cable poles.
ACTION: Councillor Smith to find out about the lights that are on power cable poles.
(ii) Broadband; update
See item 7(a)(iv).
(g) Assets
(i) To approve the application for a grant of £2,500 for the war memorial
It was agreed that the application form should be submitted to the District Council in relation to the cleaning and sharpening of the writing on the memorial.
ACTION: The Clerk to submit the form.
(ii) War Memorial paving; quotes
ACTION: September meeting agenda
8. To receive planning applications
(a) 14/00870/F - 3 Marshalls Close
No comments or objections.
9. To receive results from planning applications
(a) 14/00502 - Former WW2 Control Tower - granted
(b) 14/00567 - The Limes, The Green - refused
(c) 14/00568 - The Limes, The Green - refused
(d) 14/00313 - Barn Cottage and stable range, The Green - refused
(e) 14/00314 - Barn Cottage and stable range, The Green - refused
10. To receive correspondence
(a) OCC; commemorating the centenary of the start of World War One
Lights will be going out on 4th August between 10 and 11pm.
(b) CDC; housing numbers
This response to our earlier letter was circulated to councillors.
(c) Winter preparedness 14/15
The Chairman explained that a local landowner stores salt for us and regularly tops up our salt bins. It was agreed that enquiries should be made to find out whether any of the local landowners would be able to clear the village road if the County Council were unable to.
ACTION: Councillor Brummell to investigate.
(d) OALC Members update; June
Circulated to councillors via email.
(e) Oxfordshire Local Transport Plan 4 Consultation
It was agreed that the Chairman would look at this.
ACTION: The Chairman to look at this document.
(f) Cotswolds Conservation Board Meeting; 26th June
(g) Rural Housing Policy Questionnaire
(h) OALC Training Courses
Circulated to councillors.
(i) Non-emergency patient transport services in Oxfordshire
It was agreed that Councillor Phillips would look into this.
ACTION: Councillor Phillips to look at this.
(j) Stratford-on-Avon District proposed submission Core Strategy
(k) Draft Local Flood Risk Management Strategy
11. Financial/Adminstration Report
(a) Bank balances
The Clerk confirmed the following balances:
Community Account - £4,533.45
Business Account - £7,210.71
(b) Bank reconciliation
The Clerk had circulated prior to the meeting a bank reconciliation. A copy is attached to these minutes.
12. Second open forum
No questions.
13. Passing of any accounts for payment:
The following accounts were proposed by Councillor Smith, seconded by Councillor Brummell and carried unanimously.
(a) Mrs. C. Hill - Clerk’s fee (June) - £160.85.
(b) HM Revenue & Customs (PAYE) - £40.00
(c) Mrs. C. Hill - Clerk’s fee (July) - £160.85
(d) HM Revenue & Customs (PAYE) - £40.00
(e) SWAPCC - churchyard maintenance - £400.00
(f) Clerk’s expenses (Apr-Jun) - £36.36
(g) Cherwell District Council - Election Fees - £39.00
(h) Alderwood Electrical Contractors Ltd. - installing defibrillator - £474.00
14. Closure of meeting
Next meeting on 10th September at 7.30pm.
The Chairman closed the meeting at 10pm.

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