Shenington  with Alkerton Parish




1.         Apologies for absence

            Apologies were received from Cllr. Buchanan (business commitment).

2.         Declarations of Interest

            The Chairman declared personal interests in items 6(b)(i) as a school governor and a member of his family is employed at the school and  6(b)(ii) as a Village Hall Trustee.          Councillor Brummell declared personal interests in items 6(a)(i) and (ii) as a family member owns the land. He also declared a personal  interest in item 6(b)(ii) as a Village Hall Trustee.  

3.         Open forum

            No questions.

7.35pm Cllr. Porter joins the meeting.

4.         Acceptance of the minutes of the previous meeting (June)

            The minutes had been circulated prior to the meeting. It was proposed that they be  accepted, seconded and agreed unanimously.  The minutes were signed by the Chairman. 

5.         Matters arising from the minutes of the previous meetings:

            (a)        Defibrillator; dates for training

                        The Clerk reported that they are unable to provide training on the day of the  Village Fete.  They have suggested 15th, 16th or 17th July.  Councillors agreed that a more suitable date would be the next Parish Council meeting.  The  Clerk to respond.

                        ACTION: The Clerk to request training at September’s meeting.

            (b)        Dog waste bins; quote, article

                        Councillors discussed the siting of a dog waste bin in Stocking Lane outside  the surgery but decided to evaluate the effectiveness of the dog warden’s  measures before making a decision.  Councillors agreed to review this at  September’s meeting. 

                        ACTION: September agenda item.  Cllr. Porter to obtain quotes for dog waste bins

            (c)        Bus shelter; to discuss removal of bench

                        ACTION: October agenda item

6.         Councillors Reports

            (a)        Outsider Organisations

                        (i)  Gliding Club; planning consents update

                        The Planning Department are still talking to the landowner.            

                        (ii)  Karting Club; planning consent

                        The Chairman suggested that a meeting be arranged with the Karting Club to  discuss the concerns of residents but to also thank them for erecting signage  on race days.  Cllr. Court agreed to arrange the meeting. It was agreed that the Chairman and Cllr. Court should attend the meeting.

                        ACTION: District Councillor Webb is trying to obtain a copy of the planning consent.  September agenda item.  Cllr. Court to arrange a  meeting with the Club.

            (b)        Communication

                        District Councillor Webb reported that the NAG is meeting tomorrow evening.

                        (i)  School; update

                        The Chairman reported that the School still needs 3 governors.  If anyone is  interested they should contact the school.

                        (ii)  Village Hall Trustees update

                        No new report.

            (c)        Highways

                        Councillor Porter reported that the road outside the Karting Club badly needs  repairing.  The Chairman said that he would add this to the County Council  website.

                        ACTION: The Chairman to add to the County Council website.

                        (i)  Traffic Calming; collation of information

                        The Chairman said that he has received Cllr. Buchanan’s comments and will be discussing them with her. 

                        ACTION: September agenda item.

                        (ii) Speed monitoring dates

                        ACTION: Councillor Buchanan to liaise with the Police.

            (d)       Countryside

                        Councillor Court explained that part of the Village Green near the bus shelter  should not be mowed because of the roots of the trees.  It was agreed that wild  flowers should be planted in this area.

                        ACTION: Councillor Brummell to mention to residents who live around  the green.

                        (i) Litter pick later this year; date

                        End of October when the vegetation has died back.

                        ACTION: October agenda item.

                        (ii) Bio diversity; volunteer update

                        ACTION: September agenda item.

            (e)        Services

                        (i) Power cables, telephone cables and street lights; update

                        No new update.

                        (ii) Superfast Broadband; update

                        Councillor Porter reported that it is available in the village. 

            (f)        Assets

                        (i) To discuss insurance cover; risk assessment

                        This was discussed in detail and it was agreed that the resident who cuts the  grass should be asked to carry out a risk assessment.  Councillor Brummell  said that he would help with this.  The resident should also be asked to keep a  service record for the mower.

                        ACTION: Councillor Brummell to work with the resident.

            (g)        Emergency Planning

                        No new report.

7.         District and County Councillors Reports

            District Councillor Webb reported that the Planning Department has been reorganised and it now nearly up to full strength.  He advised councillors to contact Mr. Duxbury if they have not received a response to their question regarding the surgery.

            ACTION: The Clerk to send Mr. Duxbury an email.

            The District is planning to send planning applications by email but have not yet set a timetable for this. 

            The Local Plan should be adopted soon.  Mid-Cherwell is looking at a neighbourhood plan covering 11 parishes. 


8.         To receive results from planning applications

            (a)        15/00157/TCA - The Old Smithy Street; granted


9.         To receive correspondence

            (a)        OALC members update

                        Circulated via email.  The Chairman mentioned risk assessing the clerk’s house.  The Clerk confirmed that her house is safe and no injuries have  occurred since she has been working from home.  She confirmed that the computer she uses is owned by Gaydon Parish Council and was bought with a grant this parish council secured about 6 years ago.

            (b)        Winter Preparedness 2015/16

                        The Chairman said that he understands that there is an adequate amount of salt for this winter       stored at a resident’s property.

            (c)        Bus consultation

                        It was agreed that the Chairman should respond.

                        ACTION: The Chairman to respond.

            (d)       Wreaths for remembrance services

                        ACTION: The Clerk to find out the cost.


10.       Financial/Adminstration Report

            (a)        Bank account balances

                        The Clerk confirmed the following balances:

                        Community Account - £4,809.85

                        Business Account - £7,213.48

            (b)        Bank reconciliation

                        The Clerk circulated to councillors prior to the meeting.  A copy is attached to  these minutes.

            (c)        Pension’s Regulator; parish registered

                        The Clerk confirmed that the parish has been registered.


11.       Open forum

            A resident reported that lead has been stolen from roofs in the district.

            The Chairman reported that some residents had expressed concern over the mobile library service.  Oxfordshire County Council’s website has the timetable for the new mobile library service starting on 6th July.  It will stop at Shenington bus stop on The Green on alternate Wednesdays from 11.30am to 12.15pm before going to the School.

12.       Passing of any accounts for payment:

            The following accounts were proposed by Councillor Court, seconded by Councillor Brummell and carried unanimously.

            (a)        Mrs. C. Hill - Clerk’s fee (June) - £164.28 

            (b)        HM Revenue & Customs (PAYE) - £41.00

            (c)        Mrs. C. Hill - Clerk’s fee (July) - £164.28

            (d)       HM Revenue & Customs (PAYE) - £41.00

            (e)        Mrs. C. Hill - expenses (Apr-June) - £52.94


13.       Closure of meeting

            Next meeting on 9th September 2015 at 7.30pm.

            The Chairman closed the meeting at 9.10pm.                                                 

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