Shenington  with Alkerton Parish




1.         Apologies for absence

            Apologies were received from Cllrs. Buchanan (personal engagement), Furneaux   (business commitment), and Smith (holiday).


2.         Declarations of Interest

            Councillor Brummell declared personal interests in items 6(a)(i) and (ii) as a family   member owns the land. He also declared a personal interest in item 6(b)(ii) as a  Village Hall Trustee.  Councillor Porter declared a personal interest in item 10(e) as his professional advice has been sought regarding this item.


3.         Open forum

            No questions.


4.         Acceptance of the minutes of the previous meeting (May)

            The minutes had been circulated prior to the meeting. It was proposed that they be accepted, seconded and agreed unanimously.  The minutes were signed by the Chairman. 


5.         Matters arising from the minutes of the previous meetings:

            (a)        Defibrillator request for refund update

                        The Clerk said that she has sent an email requesting a refund but has not received a response.  Councillors agreed that a letter should be sent.  The  Clerk to draft a letter and forward to the Chairman for comments.

                        ACTION: The Clerk to draft a letter.

            (b)        Dog waste bins; quote, article

                        The Chairman reported that the Shenington Green has just been delivered to  residents.  Councillors agreed to wait until the next meeting to see if we have received any feedback on the article regarding dog waste bins.

                        ACTION: July agenda item


6.         Councillors Reports

            (a)        Outsider Organisations

                        (i)  Gliding Club; planning consents update

                        The Planning Department are talking to the landowner.                   

                        (ii)  Karting Club; planning consent

                        ACTION: District Councillor Webb is trying to obtain a copy of the  planning consent.  

                       July agenda item.

                        (iii) North Oxfordshire Ironstone Liaison Committee; notes circulated

                        Notes have been circulated.

            (b)        Communication

                        (i)  School; update

                        No new report.

                        (ii)  Village Hall Trustees update

                        No new report.

            (c)        Highways

                        (i)  Traffic Calming; collation of information

                        No new report.

                        (ii) Speed monitoring dates

                        No new report.

            (d)       Countryside

                        The Chairman said that a resident has enquired about helping with the bio-diversity project.  It was agreed that councillor Furneaux should be asked to contact this resident.

                        ACTION: Councillor Furneaux to liaise with the resident.

                        (i) Litter pick later this year; request for equipment

                        Councillor Court reported that the District Council see no reason why we can’t borrow the equipment.

            (e)        Services

                        (i) Power cables, telephone cables and street lights; update

                        No new update.

                        (ii) Superfast Broadband; update

                        The Chairman reported that this is currently being installed.

            (f)        Assets

                        (i) To confirm grass maintenance equipment

                        Councillor Brummell confirmed that the equipment on the list is correct and in working order.  The Chairman asked that we review our insurance policy with regard to the storage and use of the equipment.

                        ACTION: The Chairman to review the policy and pass comments to the  Clerk for discussion with our insurance company.

            (g)        Emergency Planning

                        No new report.


7.         District and County Councillors Reports

            No new reports.


8.         To receive planning applications    

            (a)        15/00157/TCA - The Old Smithy Stree

                        No comments or objections.


9.         To receive results from planning applications

            (a)        MW.0029/14 - Alkerton Quarry; approved

            (b)        15/00473/LB - Brook Cottage, Well Lane; granted

            (c)        15/00469/F - Brook Cottage, Well Lane; granted


10.       To receive correspondence

            (a)        Tysoe Post Office

                        Councillors agreed that this is a valuable service which the parish will  not want to lose.

            (b)        Bus Services; reduction of subsidy

                        It was reported that Councillor Furneaux has followed up on concerns expressed by a resident regarding the reduction of subsidies by Oxfordshire County Council.  It is understood that the 269 and 270 buses are run by                 Johnstons and the contract is with Warwickshire County Council and so these buses should not be affected.


            (c)        OALC (May) members update

                        Circulated to councillors via email.

            (d)       The Pension Regulator

                        The Clerk explained that this is a new regulation and the Parish must register.

                        ACTION: The Clerk to register.

            (e)        Notice of end of Interim Moratorium for an Asset of Community Value

                        Cherwell District Council has informed us that the deadline has expired for placing an offer for The Bell.

            (f)        Assets of Community Value and Permitted Development Rights

                        We have been informed, by Cherwell District Council, that new regulations have been introduced which remove the permitted development rights from any public houses that are listed as Assets of Community Value.


11.       Financial/Adminstration Report

            (a)        Bank account balances

                        The Clerk confirmed the following balances:

                        Community Account - £5,728.65

                        Business Account - £7,213.48

            (b)        Internal auditor’s recommendations

                        The Clerk read out the report.  There were no recommendations.

                        ACTION: The report to be displayed on the website.


12.       Signing of the Annual Accounts

            Councillor Brummell proposed that the accounts be signed, seconded and carried unanimously.  The Chairman and the Clerk signed the accounts.


13.       Signing of the Annual Return and Statement of Assurance

            The questions on the Statement of Assurance were read out and answered.  Councillor Court proposed that the annual return and the statement of assurance be signed,   seconded and carried unanimously.  The Chairman and Clerk signed the annual return  and the statement of assurance.


14.       Open forum

            A request was made that the location of equipment be included on the asset register. 

            ACTION: The Clerk to add to the asset register.

            A suggestion was made that the bench could be removed from the bus shelter.

            ACTION: July agenda item.


15.       Passing of any accounts for payment:

            The following accounts were proposed by Councillor Court, seconded by Councillor  Brummell and carried unanimously.

            (a)        Mrs. C. Hill - Clerk’s fee (May) - £164.28 

            (b)        HM Revenue & Customs (PAYE) - £41.00


16.       Closure of meeting

            Next meeting on 8th July 2015 at 7.30pm.

            The Chairman closed the meeting at 8.15pm.

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