Shenington  with Alkerton Parish

1. Apologies for absence
Apologies were received from Councillor Buchanan (illness) and District Councillor Webb. 
2. Declarations of Interest
The Chairman declared personal interests in items 6(b)(i) as a member of his family is employed by the School and he is also a school governor and 6(b)(ii) as Treasurer of the Village Hall Trustees.  He also declared a pecuniary interest in items 11(c) as a supporter of the MAG. Councillor Court declared a personal interest in item 8(d) as she knows the applicant. Councillor Brummell declared personal interests in items 6(a)(i) and (ii) as a family member owns the land. He also declared a personal interest in item 6(b)(ii) as a Village Hall Trustee.  
 3. Open forum
No questions from the public.
4. Acceptance of the minutes of the previous meeting (February)
The minutes had been circulated prior to the meeting. It was proposed that they be accepted, seconded and agreed unanimously.  The minutes were signed by the Chairman.  
5. Matters arising from the minutes of the previous meetings:
(a) Defibrillator; update
Councillor Brummell reported that the resident has received the clear lens and will fit it shortly.  The Clerk was asked to find out whether training could be provided on a week-end.
ACTION: The Clerk to find out if training is available on a week-end.
6. Councillors Reports
(a) Outsider Organisations 
(i)  Gliding Club; planning consents update
It was reported that the land owner has met with the District Council and a revised planning application will be submitted shortly.
(ii)  Karting Club; planning consent
ACTION: District Councillor Webb is trying to obtain a copy of the planning consent.
(b)   Communication
(i)  School; update
No new report.  
(ii)  Village Hall Trustees update
Councillor Brummell said that the internet will be available shortly. (iii) Neighbourhood Action Group; update
Councillor Buchanan attended and reported that the speed monitoring equipment is being fixed.  It was agreed that more speed monitoring sessions should be organised.  The Chairman to liaise with Councillor Buchanan.
ACTION: The Chairman to liaise with Councillor Buchanan regarding the organising and dates of the speed monitoring sessions. 
(c) Highways
(i)  Traffic Calming; collation of information
ACTION: The Chairman to circulate the draft.
(d) Countryside
(i) Spring Clean 2015
It was agreed that this should take place at 10am on Saturday, 18th April at the Village Hall.  Councillor Court agreed to contact the District Council and arrange for litter picking equipment.
ACTION: Councillor Court to organise.
(e) Services 
Councillor Smith reported that she has been told that a road closure notice is required for Mill Lane which could take about 3 months.
(i) Alkerton Power cables and street lights; update
No new update.
(f) Assets 
No new report.
(g) Emergency Planning
No new report.
7. District and County Councillors Reports
No new reports.
8. To receive planning applications
(a) 15/00003/F (amendment) - Oriel High, Stocking Lane
No comments or objections.
(b) 14/02082/F - Gallifrey, Mill Lane
No comments or objections.
(c) 15/00024/TCA - Tanners Pool, Alkerton 
No comments or objections. 
(d) 15/00096/LB - The Cottage, Kenhill Road
No comments or objections.
(e) 15/00159/LB - The Limes, The Green
No comments or objections.
(f) 15/00158/F - The Limes, The Green
No comments or objections.
9. To receive results from planning applications
(a) 14/02083/F - Mullinahogie, Well Lane; granted
(b) 15/00010/TCA - The Limes, The Green; granted
(c) 14/02082/F - Gallifrey, Mill Lane; granted
(d) 14/02080/F - The Nook; granted
10. To receive correspondence
(a) OALC Members update (February)
Circulated via email.
(b) Cotswold Lion
(c) SDC Supplementary Planning Document for new settlement at GLH
No comments.
(d) Connecting Oxfordshire consultation
The Clerk was asked to resend this email to councillors.
ACTION: The Clerk to resend to councillors.
(e) letter re. dog poo bins
The Chairman read out an email asking for the Parish Council to consider dog poo bins on the green and Stocking Lane.  Councillors agreed that an article should be written for the Shenington Green to find out residents views.  It was also agreed that the Clerk should find out the cost of installing bins and if there are any on-going costs associated with emptying the bins.
ACTION: The Chairman to find out if the Shenington Green has a new editor and, if so, to write an article.  The Clerk to find out the cost of installing dog poo bins and any additional charges.
(f) email re. stone wall
The Chairman read out the email.  Councillors agreed that the trees were removed by County Highways and no further action was required.  If the resident believes that this is a breach of the planning laws then the resident should contact the District Council enforcement officer.  It was agreed that the Chairman would respond to the resident.
ACTION: The Chairman to respond to the resident.
(g) on-line calendar of local community events
The Chairman said that a resident is organising this.  He has given permission for his name to be mentioned, Tim Clark, and he would like residents to tell him about events that are being organised.
11. Financial/Adminstration Report
(a) Bank balances
The Clerk confirmed the following balances:
Community Account - £2,979.13
Business Account - £7,213.48
(b) To consider moving the bank accounts
The Clerk reported that she has spoken to Nationwide and Santander and neither is able to support our banking requirements.  Councillors agreed to complete another bank mandate form and personal details form to try and sort the Barclays account.
ACTION: The Clerk to arrange for the forms to be completed.
8.50pm Cllr. Court took the Chair.  The Chairman did not take part in this discussion
(c) ROMP donations update
The Clerk reported that she has asked the MAG for help in finding addresses of residents who have moved.
8.52pm The Chairman retook the Chair.
(d) To agree date for Annual Parish Assembly
It was agreed that this would take place before May’s meeting.  The Clerk was asked to find out if Bob Duxbury was available to speak on planning procedure.
ACTION: The Clerk to ask Bob Duxbury from the District Council if he could speak at this meeting.
(e) Transparency Code; website
The Clerk reported that the agenda and draft minutes will need publishing on a village website 5 days before the meeting.
(f) Staff Pension Scheme
The Clerk said that she did not want to be enrolled in a pension scheme.
(g) Parish Remuneration 2015/16
It was agreed that councillors should be reimbursed for travel expenses.
ACTION: The Clerk to arrange for the notices to be displayed on the notice boards.
12. Open forum
No questions.
13. Passing of any accounts for payment:
The following accounts were proposed by Councillor Court, seconded by Councillor Brummell and carried unanimously.
(a) Mrs. C. Hill - Clerk’s fee (February) - £164.28  
(b) HM Revenue & Customs (PAYE) - £41.00
(c) Mrs. C. Hill - expenses (Jan-Mar) - £40.00
14. Closure of meeting
Next meeting on 8th April 2015 at 7.30pm.
The Chairman closed the meeting at 9pm.   

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