Shenington  with Alkerton Parish



MINUTES OF AN ORDINARY MEETING OF SHENINGTON WITH ALKERTON PARISH COUNCIL HELD IN THE VILLAGE HALL, SHENINGTON ON WEDNESDAY, 9TH MARCH 2016 AT 7.30PM

 

PRESENTCOUNCILLORS:  R. FURNEAUX (CHAIRMAN), D. BRUMMELL, C. BUCHANAN, A. COURT, S. PORTER, G. SMITH, DISTRICT COUNCILLOR D.WEBB (from 7.40pm) and 3 members of the public

1.         Apologies for absence

            No apologies were received.

 

2.         Declarations of Interest

            The Chairman declared personal interests in items 6(b)(i) as a school governor and a member of his family is employed at the school and 6(b)(ii) as a Village Hall Trustee.  He declared pecuniary interests in items 9(c) and 12(d) as a Village Hall Trustee            Councillor Brummell declared personal interests in items 6(a)(i), (ii) and (iii), 8(i) and    9(a) as a family member owns the land. He also declared a personal interest in item     6(b)(ii) as a Village Hall Trustee and pecuniary interests in items 9(c) and 12(d) as a Village Hall Trustee.  Councillor Court declared a personal interest in item 8(i) as the landowner is a distant relation.

 

3.         Open forum

            No questions. 

 

4.         Acceptance of the minutes of the previous meeting (February)

            The minutes had been circulated prior to the meeting. Cllr. Court proposed that they be accepted, seconded and agreed unanimously.  The minutes were signed by the Chairman. 

 

5.         Matters arising from the minutes of the previous meetings:

            (a)        Dog waste bin; installed

                        Councillor Brummell said that the bin would be installed in the next week.

            (b)        Tanner’s Pool; damage to wall

                        Councillor Porter reported that he has written to Cherwell Enforcement and been told that he will receive a response in 10 days.

            (c)        Her Majesty the Queen’s 90th Birthday; responded

                        The Clerk said that she has responded.  She also reported that the District Council has just announced that a grant of £300 is available for community groups.  Councillors agreed that the Parish Council should apply for this grant  on behalf of the Social Committee.  It was agreed that the Chairman would             obtain a breakdown of the costs from the Social Committee and that the Clerk  would complete the application form.

                        ACTION: The Chairman to obtain a breakdown of the costs.  The Clerk                     to complete and submit the application form.

            (d)       The Jitty public right of way update

                        The Chairman reported that we have been asked by the County Council for information relating to current landowners and addressees of residents who were involved in the original application.  Councillor Porter said that new residents might have a view.  The Clerk was asked to forward the emails to all councillors and find out if new residents can come forward it they have  something relevant to add.

                        ACTION: The Clerk to forward the emails to all councillors and find out  if new residents can respond if they have something relevant to add.

            7.40pm District Councillor Webb joins the meeting. 

            (e)        email re. parking in Alkerton; response sent to resident

                        The Clerk confirmed that she has responded to the resident.  Councillor  Buchanan reported that the PCSO’s have confirmed that the parking on the bend is dangerous and spoken to the contractors who then moved their cars.  However, on the following day they were parked on the bend again.                               Councillor Porter said that he would try and find out the address of the new owners and it was agreed that the Parish Council would write to them.  It was  further agreed that the Clerk would call the contractors.  The Chairman said  that he would let her have the telephone number.  Councillor Buchanan also  reported that there has been an increase in litter in Alkerton recently and the  contractors have been seen throwing rubbish out of their cars.  It was agreed  that the Clerk would also mention this to the contractors and landowners.

                        ACTION: Councillor Porter to try and find out who the new owner is.  The Chairman to provide the Clerk with the telephone number of the contractor.  The Clerk to call the contractor and report the parking and litter issues.

            (f)        Banbury and District dial-a-ride; information on website

                        The Clerk said that the information has been put on the village website.

            (g)        Rural Housing Pack; comments

                        Councillor Porter said that he has looked at the pack and little relates to this parish.

            (h)        Traffic Report; information on website

                        The Clerk confirmed that the report had been put on the village website.

 

6.         Councillors Reports

            (a)        Outsider Organisations

                        (i)  Gliding Club; planning application received

                        (ii)  Karting Club; planning consent

                        District Councillor Webb said that he had no further updates.

                        (iii) Karting Club; signage update

                        Councillor Court showed the meeting a sign that she had been given by the  Karting Club.  The sign is to be placed at Alkerton crossroads on race days.  It was agreed that the Chairman would ask a landowner close to the crossroads if  they would be able to store the sign.

                        ACTION: The Chairman to arrange for the sign to be stored near the  crossroads.

            (b)        Communication

                        (i) School update

                        The Chairman reported that the School has recently had an Ofsted inspection.                  

                       (ii) Village Hall trustees update

                        Councillor Brummell reported that the hall is still being painted.

                        (iii) Banbury Rural Neighbourhood Meeting; 15th March

                        Councillor Buchanan said that she would be attending.

            (c)        Highways

                        (i) Traffic Calming Report; meeting with County Highways

                        ACTION: The Clerk to arrange a meeting after Easter.

                        (ii) Speed Monitoring Dates

                        Councillors Buchanan and Smith reported that the session earlier this year lasted for 40 minutes and took place on the village green.  Only about 3 cars   went past.  It was agreed that more sessions should be arranged in July and  September.

                        ACTION: Councillor Buchanan agreed to liaise with the Police to  arrange more monitoring.

                        (iii) Repairs to road by Karting Club update

                        The Chairman reported that County Councillor Reynolds is following up on                       this.

                        (iv) Mill Lane sign update

                        Councillor Brummell reported that on the 29th February he was told that a sign was being made. 

                        ACTION: Councillor Brummell to follow up on this.

                        (v) Mill Lane potholes update

                        ACTION: The Chairman to follow up on this.

                        (vi) Alkerton Hill drainage update

                        Councillor Buchanan said that this hasn’t been done.  She believes it is blocked with debris from when the road was resurfaced.

                        ACTION: The Clerk to follow up on this.

                        (vii) Wall at the end of Mill Lane

                        ACTION: The Chairman to follow up on this.

            (d)       Countryside

                        (i) Spring Clean; 5th March feedback

                        The litter pick did not go ahead.  Councillor Court said that the litter  in the village is quite good but just outside the village is not.  It was agreed that a litter pick would take place on 9th April at 10.30am.  Councillor Porter  agreed to print posters.

                        ACTION: Councillor Porter to arrange for posters to be printed for the litter pick.

            (e)        Services

                        (i) Power cables, telephone cables and street lights; feedback from Western  Power

                        Councillor Court said that work will be starting on 11th April in Stocking Lane  and will last for 5 weeks.

            (f)        Assets

                        (i) Grit bin on Mill Lane

                        The bins are not on the parish asset register.  It is believed that they are owned by County Highways.

                        ACTION: The Clerk to find out if County Highways own them and  maintain them.

            (g)        Emergency Planning

                        No new report.

 

7.         District and County Councillors Reports

            (a)        To receive reports

                        District Councillor Webb reported that there are meetings taking place  concerning infrastructure and buses.  At the end of March the Banbury  Masterplan will go to consultation.  The CIL will be very similar to the section 106.

            (b)        Notification of consultation on the Cherwell Community Infrastructure Levy

                        ACTION: Councillor Buchanan to review this.

            (c)        Oxfordshire Devolution

                        This would involve 3 district councils.

            (d)       CDC Consultations on the Local Plan and Community Involvement; feedback from councillors                  

                        It was agreed that the Chairman would produce a draft and circulate to                              councillors for comments and then submit.

                        ACTION: The Chairman to produce a draft response, circulate to                                councillors for comments and submit.

           

8.         To receive planning applications

            Councillors Brummell and Court did not take part in this discussion.

            (i)         16/00114/F - Shenington Gliding Club

                        This was discussed and councillors agreed to request that no helicopters can                       land at the Club.

                        ACTION: The Clerk to respond to the Planning Department.

            (ii)        16/00035/TCA - The School House, Well Lane

                        Councillors agreed to raise no comments or objections.

                        ACTION: The Clerk to respond to the Planning Department.

            (iii)       16/00042/TCA - High Holme

                        Councillors agreed to raise no comments or objections.

                        ACTION: The Clerk to respond to the Planning Department.

                                                                       

9.         To receive correspondence

Cllrs. Brummell and Court did not take part in this discussion.        

            (a)        email re. Shenington Gliding Club planning application

                        The Chairman explained that a resident has a recent communication from the County Council saying that the highway goes from Stocking Lane to Christmas Corner.  A resident handed a letter, dated January 1985, from  Oxfordshire County Council to the then owner of the airfield, which said that                 there was no highways access across the airfield.  Councillors agreed that they do not need to take any action on this matter.  The Chairman thanked the resident for showing him the letter.

            (b)        OALC members update (February)

                        The Chairman said that this mentions a petition being presented to the Government which gives Parish Councils authority to appeal.  Councillors  agreed that the parish should sign this petition.  The Chairman to organise.

                        ACTION: The Chairman to arrange for the Parish Council to sign the                         petition.

9.15pm The Chairman and Cllr. Brummell leave the meeting.  Cllr. Porter takes the Chair.

            (c)        Request from Village Hall Committee for £1000 towards the maintenance of the Village Hall

                        Councillor Smith proposed that the Parish Council contributes towards the  rendering and plastering of the walls, seconded Councillor Court and carried  unanimously.

                        ACTION: The Clerk to write to the Village Hall Trustees.

9.17pm Cllrs. Furneaux and Brummell return to the meeting.  Cllr. Furneaux takes the Chair.        

           (d)            Community Enterprise Meeting; attendees

                         It was agreed that the Chairman and Councillor Court would attend.

                        ACTION: The Clerk to register the Chairman and Councillor Court to attend.

            (e)        Guidance on bias in decision making

                        Circulated to councillors.

            (f)        Oxfordshire Together update

                        Circulated to councillors.

 

10.       Financial/Adminstration Report

            (a)        Bank account balances

                        The Clerk confirmed the following balances:

                        Community Account - £4,645.61

                        Business Account - £7,217.08

            (b)        Transparency Fund; received.

           

11.       Open forum

            Councillors were asked if they wanted anything mentioned in the Banbury Guardian  parish column.  They thanked the resident and said they didn’t think there was  anything that required mentioning.

 

The Chairman and Cllr. Brummell did not take part in item 12.

12.       Passing of any accounts for payment:

            The following accounts were proposed by Councillor Court, seconded by Councillor Porter and carried unanimously.

            (a)        Mrs. C. Hill - Clerk’s fee (February) - £164.28 

            (b)        HM Revenue & Customs (PAYE) - £41.00

            (c)        Oxfordshire Association of Local Councils - subscription - £133.07

            (d)       Mr. L. Wilson - maintenance work on the village hall - £1200.00

            (e)        Mrs. C. Hill - expenses (Jan-Mar) - £80.28

                       

13.       Closure of meeting

            Next meeting on 13th April 2016 at 7.30pm at Shenington Village Hall.

            The Chairman closed the meeting at 9.30pm. 

 

                                    






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