Shenington  with Alkerton Parish




1.         Apologies for absence

            No apologies were received.


2.         Declarations of Interest

            The Chairman declared a personal interest in item 6(b)(ii) as a Village Hall Trustee.  Councillor Brummell declared personal interests in items 6(a)(i) and 6(a)(ii)    as a family member owns the land and 6(b)(ii) as a Village Hall Trustee.  Councillor  Porter declared a pecuniary interest in item 5(b) and 8(a) as a nearby landowner.          


3.         Open forum

            No questions from the public. 


4.         Acceptance of the minutes of the previous meeting (February)

            The minutes had been circulated prior to the meeting. Cllr. Court proposed that  they be accepted, seconded and agreed unanimously.  The minutes were signed by the  Chairman. 


5.         Matters arising from the minutes of the previous meetings:

            (a)        The Bell Inn; request to remain on asset of community value submitted

                        The Clerk reported that a new map needs to be submitted.

                        ACTION: The Clerk to submit a new map.

            (b)        Stone Holt update

                        The Clerk reported that the enforcement officer will be keeping us updated on this application. 

            (c)        Village hog roast/barn dance update

                        The Chairman reported that the organisers will be carrying out a risk  assessment.  They will be covered under the PCC insurance.  They have  suggested taping off the green to stop parking. 


6.         Councillor’s Reports

            (a)        Outside Organisations

                        (i) Gliding Club update

                        No new update.

                        (ii) Karting Club update

                        No new update.

            (b)       Communication

                        (i) School update

                        No new report.

                        (ii) Village Hall Trustees update

                        No new report.

            (c)        Highways

                        (i) Traffic Calming; update

                        Councillor Buchanan said that she is trying to liaise with the Police to arrange  dates for speed surveys.

                        (ii) letter to MP sent

                        (iii) Repairs to road by Karting Club update

                        The Chairman reported that we will be told when the ‘dragon’ is scheduled to  visit.

                        (iv) Mill Lane potholes update

                        Some potholes have been filled.  The Chairman has pointed out more potholes that require filling but some are not deep enough yet to require filling.  They must meet a certain criteria before they are filled. 

                        ACTION: The Chairman to follow up on the filling of pot holes on Mill  Lane and Stocking Lane

            (d)       Countryside

                        (i) Details of small signs for the wildflower areas

                        ACTION: April agenda item.

                        (ii) To consider reviewing the condition of the trees on the Green update

                        The Chairman reported that he has met with a tree surgeon and is waiting for the report.

                        ACTION: April agenda item.

                        (iii) Spring clean; 4th March at 10.30am feedback

                        Councillor Court said that 4 members of the public joined councillors.                                Councillor Brummell suggested a note on the blackboard next time to try and  encourage more residents.  Councillors agreed that this might help.

            (e)        Assets

                        (i) Defibrillator update

                        The Chairman confirmed that the new battery and pads have been fitted.

            (f)        Emergency Planning

                        (i) Annual Parish Survey; update

                        The Clerk confirmed that this has been updated and is on the website.


7.         District and County Councillor Reports

            (a)        To receive reports

                        District Councillor Webb reported that the request by Oxfordshire for a                              unitary authority has been sent to the Secretary of State for him to decide.  The  District Council are against this.

            (b)        To consider responding to the Better Oxfordshire Proposal

                        Councillors agreed not to comment.

            (c)        Extraordinary Parishes Meeting (21st March); attendees

                        It was agreed that the Chairman should attend.

            (d)       Street sign for Long Acre

                        The Clerk was asked to chase the officer at the District Council.

                        ACTION: The Clerk to chase the officer at the District Council.

            (e)        Parking on Stocking Lane; response sent

                        District Councillor Webb said that he has passed this request to Sanctuary Housing.

            (f)        Oxfordshire Clinical Commissioning Group Consultation

                        Councillors agreed to consider whether to respond as residents.


8.         To consider planning applications

            (a)        17/00060/TCA - Stone Holt

                        Councillors agreed to object to this application as there are a significant                             number of trees being removed and this will affect the view from the  scheduled ancient monument.  The Clerk was asked to bring these concerns to  the attention of the enforcement officer and the conservation officer.

                        ACTION: The Clerk to write to the enforcement officer and the  conservation officer.


9.         To receive results of planning applications

            (a)        17/00034/TCA - The Limes, The Green; no objection.


10.       To receive correspondence

            (a)        email re. councillor vacancy

                        The Clerk had circulated, prior to the meeting, an email received from a  resident regarding the councillor vacancy.  Councillors asked if the email could be forwarded to OALC for advice.

                        ACTION: The Clerk to forward the email to OALC.  The Clerk was  asked to acknowledge the email.

            (b)        Banbury Rural Communities Policing Priorities

                        Councillors agreed not to respond.

            (c)        Invitation to a Parish Transport Representative Meeting

                        Councillors were unable to attend.


11.       Financial/Adminstration Report

            (a)        Bank balances

                        The Clerk confirmed the following balances:

                        Community Account - £6,185.28

                        Business Account - £7,220.68

            (b)        Bank reconciliation

                        End of year accounts will be produced.                    


12.       Open forum

            No questions from the public.


13.       Passing of any accounts for payment:

            The following accounts were proposed by Councillor Smith, seconded by Councillor       Court and carried unanimously.

            (a)        Mrs. C. Hill - Clerk’s fee (February) - £175.24 

            (b)        HM Revenue & Customs (PAYE) - £43.60

            (c)        Oxfordshire Association of Local Councils - subscription - £133.07


14.       Closure of meeting

            The next meeting will be on Wednesday, 19th April at 7.30pm.

            The Chairman closed the meeting at 8.40pm. 



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