Shenington  with Alkerton Parish



MINUTES OF THE ANNUAL MEETING OF SHENINGTON WITH ALKERTON PARISH COUNCIL HELD IN THE VILLAGE HALL, SHENINGTON ON WEDNESDAY, 13TH MAY 2015 AT 8.40PM

PRESENT:  COUNCILLORS:  R. FURNEAUX (CHAIRMAN), D. BRUMMELL, C. BUCHANAN, A. COURT, S. PORTER, G. SMITH, DISTRICT COUNCILLOR D. WEBB and 1 member of the public
1.         Election of Chairman
            Councillor Smith proposed Councillor Furneaux, seconded Councillor Porter and   carried unanimously.  Councillor Furneaux accepted the position and signed the declaration of office of Chairman form.

2.         Apologies for absence
            No apologies were received.

3.         Declarations of Interest

            The Chairman declared personal   interests in items 8(b)(i) as a member of his family is employed by the School and he is also a school governor and 8(b)(ii) as Treasurer of the Village Hall Trustees.  He also declared a pecuniary interest in items 15(c) as a supporter of the MAG. Councillor Brummell declared personal interests in items 8(a)(i) and (ii) as a family member owns the land. He also declared a personal interest  in item 8(b)(ii) as a Village Hall Trustee.  Councillor Porter declared a personal interest in item 12(a) as his professional advice has been sought regarding this item.
4.         Open forum
            A resident thanked the Parish Council for raising the question of the barn conversion  and the new dwellings on Stocking Lane with the planning officer.
5.         Election of Vice Chair and appointment of Financial Officer

            Councillor Smith proposed  Councillor Porter be appointed as Vice Chair. Seconded  by the Chairman and carried unanimously.  Councillor Porter accepted the appointment.  The Clerk was appointed as financial officer.
6.         Acceptance of the minutes of the previous meeting (April)
            The minutes had been circulated prior to the meeting. It was proposed that they be  accepted, seconded and agreed unanimously.  The minutes were signed by the Chairman. 
7.         Matters arising from the minutes of the previous meetings:
            (a)        Defibrillator; update
                        The Clerk said that she has received an apology and been told that a response  will be provided shortly on
training or a refund.  Councillors agreed that we  should request a refund.  Councillor Porter said that he believes the ambulance          service will provide training.
                        ACTION: The Clerk to request a refund.
            (b)        Dog waste bins; cost
                        The Chairman said that he has drafted an article for the Shenington Green. Councillors agreed that this article
should be placed in the magazine.  It was further agreed that the Parish Council should await feedback from the article                     before authorising expenditure on dog waste bins.  The Clerk 
said that the dog warden will be visiting the parish and is particularly concerned with Stocking  Lane.  Councillor Porter said that he was still looking at quotes for dog waste bins.

                        ACTION: The Chairman to forward the article to the editor of the Shenington Green.  Councillor Porter to obtain quotes for dog waste bins.

8.         Councilor Reports

            Councillors agreed to keep the same portfolios.

            (a)        Outsider Organisations
                        (i)  Gliding Club; planning consents update
                        There is a new Chairman at the Gliding Club.                       
                        (ii)  Karting Club; planning consent
                        Councillors agreed to discuss at the July meeting an agenda for a meeting with the Karting Club.

                        ACTION: District Councillor Webb is trying to obtain a copy of the  planning consent.  July agenda item.

                        (iii) North Oxfordshire Ironstone Liaison Committee; 28th April
                        The Clerk confirmed that she has requested a copy of the notes.

            (b)        Communication
                        (i)  School; update
                        The Chairman said that the School is looking for governors.
                        (ii)  Village Hall Trustees update
                        Councillor Brummell saidthat the Trustees are looking at grants to cover  remedial work.
                        (iii) Parish Liaison Meeting; agenda circulated
                        Unfortunately no councillor is available to attend as this meeting is the same day and time as the Parish Council meeting.
                        (iv) Shenington Green
                        The Chairman confirmed that this article had been circulated to councillors and approved.  It has now been submitted.
            (c)        Highways
                        (i)  Traffic Calming; collation of information
                        The Chairman had circulated this information.  Councillor Buchanan said that she would forward her comments to the Chairman. 
Councillors agreed that  Councillor Buchanan’s comments should be incorporated in the report and it should then be sent to the Police and NAG, via Councillor Buchanan, County Council and District Councillor Webb.  County Councillor should be asked for his comments and suggestions on the report and to let know if there is any County funding available.

                        ACTION: The Chairman to incorporate Councillor comments into the document and forward the information to the Police the County Council, District Councillor Webb and County Reynolds.
                        (ii) Speed monitoring sessions
                        Councillor Buchanan agreed to co-ordinate dates.
                        ACTION: Councillor Buchanan to co-ordinate dates.
                        (iii) NAG update
                        Councillor Buchanan reported that we are losing a PCSO which will affect  the frequency of speed monitoring sessions.
            (d)       Countryside
                        Councillor Court said that the files have not been returned to her.
                        ACTION: The Chairman to follow up on this.
                        (i) Spring Clean 2015
                        The Chairman thanked Councillor Court for organising the spring clean.  was agreed that this was worthwhile and should be carried out again later year.
                        ACTION: Councillor Court to find out if we can borrow the litter and vests later this year.
            (e)        Services
                        (i) Power cables and street lights; update
                        No new update.
                        (ii) Superfast Broadband; update
                        Councillor Smith reported that British Telecom have updated their website say in the next 6 months.
            (f)        Assets
                        (i) To agree asset register
                        It was agreed that the document scanner should be removed from the list as has been replaced by modern technology. The asset register up to 31st 2015 was then agreed.  Councillor Brummell said that he would liaise with the                     resident who maintains the green areas in the parish to make sure that all equipment is working.
                        ACTION: Councillor Brummell to liaise with the resident who the green areas in the parish.
            (g)        Emergency Planning
                        No new report.
9.         District and County Councillors Reports
           No new reports.

10.       To receive planning applications    
            (a)        15/00410/F - The Well Cottage, Well Lane
                        No comments or objections.
            (b)        15/00469/F - Brook Cottage, Well Lane
                        Councillors agreed to comment as follows; this work will change appearance of the east elevation of Brook Cottage's ancillary buildings.  are very visible from footpath 339/3; other elevations are much less The application includes the demolition of a single storey outbuilding and reconstruction as two storeys.  Currently, the view from the footpath goes most of the outbuilding to the side of the adjacent building.  If this is approved the side of the adjacent building will no longer be visible it will become internal.  Instead, the view will be the outbuilding.  The application states that the reconstruction will be sympathetically.  Could you please pay particular attention to the of the proposed east elevation.
            (c)        15/00473/LB - Brook Cottage, Well Lane
                        See item 10(b) above.
                        ACTION: The Clerk to respond to the Planning Department.
            (d)       Appeal notification - The Old Generator Building, Hill Farm
            (e)        15/00096/TCA (5 day notice) - High Holme
            (f)        MW.0029/14 - Alkerton Quarry
                        Noted.    

11.       To receive results from planning applications
            (a)        14/00768/LB - April Cottage, The Green; granted
            (b)        15/00063/TCA - Tanners Cottage; granted
                                  
12.       To receive correspondence
            (a)        Notice of intention to dispose of an Asset of Community Value
                        The Chairman explained  that the deadline for a community group to bid The Bell Inn is 25th May 2015.  Notices have been placed on the informing residents of this option.
            (b)        Notice of the annual review of accounts
                        The Clerk said that a notice will be placed on the noticeboards.
            (c)        OALC (April) members update
                        Circulated to councillors via email.
13.       Financial/Adminstration Report
            (a)        Draft 2014/15 accounts
                        The draft accounts were circulated to councillors prior to the meeting. It agreed that they can be passed to
our internal auditor.
            (b)        To appoint internal auditor
                        It was agreed that Dr. C. Anson would be asked if he could act as our internal auditor.
                        ACTION: The Clerk to ask Dr. Anson.
            (c)        To review asset register
                        See item 8(f)(i).
            (d)       To review insurance policy.
                        The Clerk passed 2 quotations to councillors. It was agreed that Municipal provide the best value cover for the parish and their should be accepted.
            (e)        Publications System
                        The Clerk had circulated prior to the meeting.  It was agreed that this be placed on the village website.
                        ACTION: The Clerk to arrange for this to be displayed on the website.
            (f)        To agree dates of Parish Council meetings
                        It was agreed that meetings would continue to take place on the second Wednesday of every month except August.
                        ACTION: The Clerk to book the Village Hall.
            (g)        Parish Councillor Vacancy
                        The Clerk said that no candidates have come forward.  It was agreed that the notice displayed by the District
Council would be replaced with a Parish Council notice requesting residents to contact the Clerk.
                        ACTION: The Clerk to update the notice.
            (h)        New bank mandate form
                        ACTION: June agenda item
14.       Open forum
            No questions.
The Chairman did not take part in this discussion.
15.       Passing of any accounts for payment:
            The following accounts were proposed by Councillor Court, seconded by Councillor Brummell and carried unanimously.
            (a)        Mrs. C. Hill - Clerk’s fee (April) - £164.28 
            (b)        HM Revenue & Customs (PAYE) - £41.00
            (c)        ROMP - return of donations - £1145.00
            (d)       Zurich Municipal - annual insurance premium - £243.80
The Chairman returned to the meeting.
         
16.       Closure of meeting
            Next meeting on 10th June 2015 at 7.30pm.
            The Chairman closed the meeting at 10.05pm.                                               






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