Shenington  with Alkerton Parish




1.         Apologies for absence

            No apologies were received.


2.         Declarations of Interest

            The Chairman declared personal interests in items 6(b)(i) as a school governor and a           member of his family is employed at the school, 6(b)(ii) as a Village Hall Trustee and   8(b) as he knows the applicant. Councillor Brummell declared personal interests in   items 6(a)(i), (ii) and (iii) as a family member owns the land and item 8(b) as he is related to the applicant. He also declared personal interests in item 6(b)(ii) as a Village Hall Trustee.  Councillors Buchanan, Porter and Smith declared personal    interests in item 8(b) as they know the applicant.  Councillor Buchanan declared a           pecuniary interest in item 8(a) as a near neighbour.  Councillor Court declared a  pecuniary interest in item 8(b) as the applicant.


3.         Open forum

            A member of the public noted that the Chairman laid a wreath at the Service of     Remembrance on Sunday, November 8th in Shenington Church and the Vice- Chairman a wreath at the Armistice Day Service on November 11th at Alkerton War Memorial on behalf of the Parish Council.

            Councillor Brummell said that he has researched all of the names on the Alkerton War       Memorial.  He said that he would send the information to councillors and our website administrator.

            ACTION: Councillor Brummell to send this information to councillors and the website administrator.

            It was reported that vehicles are travelling fast down Mill Lane.  It was agreed that           Councillor Court would look into this.

            ACTION: Councillor Court to look into this.


4.         Acceptance of the minutes of the previous meeting (October)

            The minutes had been circulated prior to the meeting. Cllr. Brummell proposed that they be accepted, seconded and agreed unanimously.  The minutes were signed by the  Chairman. 


5.         Matters arising from the minutes of the previous meetings:

            (a)        Dog waste bin; update

                        It was agreed that a green waste bin should be ordered with a pole at a                               maximum cost of £200.

                        ACTION: The Clerk to order the bin.

            (b)        The Surgery planning application; await response from the Planning                                  Department

                        The Clerk said that she has asked why this application was approved by a                           delegated committee.  Councillor Porter said that he would like to know why it  was approved when it is outside the village boundary.

                        ACTION: The Clerk to forward the email to District Councillor Webb.

            (c)        Licensing Act 2013; update

                        It was agreed that the Parish Council would not respond to this consultation.

            (d)       Defibrillator update

                        Councillor Porter said that he has registered with the CAD system.

                        ACTION: The Chairman to register with the CAD system

6.         Councillors Reports

            (a)        Outsider Organisations

                        (i)  Gliding Club; planning consents update

                        It was reported that the landowner is going to submit a planning application.

7.45pm Councillor Douglas Webb joins the meeting.

                        (ii)  Karting Club; planning consent

                        District Councillor Webb passed some conditions to the Parish Council.  He                  thinks there might be some more.

                        ACTION: Councillor Webb to follow up with the Planning Department

                        (iii) Karting Club; meeting date

                        Councillor Court reported that the calendar had not been fixed yet.  It was                                     agreed that a meeting should still go ahead.  Councillor Court and the Chairman to attend a meeting.

                        ACTION: Councillor Court to arrange a meeting.

            (b)        Communication

                        (i)  School; update

                        ACTION: The Clerk to arrange for a PCSO to liaise with the school. The Chairman to visit the school to discuss hiring the school for January’s meeting.

                        (ii)  Village Hall Trustees update

                        Councillor Brummell confirmed that work would be starting later this month.

                        (iii) Shenington Green article

                        The Chairman confirmed that the article was approved and submitted.

            (c)        Highways

                        It was agreed that the Clerk should contact County Councillor Reynolds                            regarding the road near the Karting Club which is badly in need of repair.

                        ACTION: The Clerk to contact County Councillor Reynolds.  The                               Chairman and Councillor Court to discuss with the Karting Club.

                        Street name sign on Mill Lane has been reported.

                        The hedge around the Old Bakery needs cutting back to allow residents to                                     walk past safely.

                        ACTION: The Chairman agreed to contact the owner.

                        (i)  Traffic Calming; report updated

                        ACTION: The Chairman to draft a letter and circulate.

                        (ii) Speed monitoring dates; to be discussed at next NAG

                        Councillor Buchanan said that she still did not have a date for the NAG.                            ACTION: Councillor Buchanan to arrange a date for speed monitoring.

            (d)       Countryside

                        It was reported that fly tipping is regularly happening in the parish on a                              Friday.  Councillor Court to find out whether it is happening every Friday.

                        ACTION: Councillor Court to investigate fly tipping in the parish.

                        (i) Mowing the Village Green

                        Councillor Brummell said that he has spoken to the resident.

                        (ii) Litter pick

                        The litter pick was cancelled because of bad weather.  It was agreed that a new                 date should be fixed.  Councillor Court said that the equipment has not arrived  and she will be chasing this.

                        ACTION: Councillor Court to arrange a new date for the litter pick and  also arrange for the equipment.

                        (iii) Bio diversity role

                        ACTION: The Chairman to contact the resident

            (e)        Services

                        Councillor Brummell said that the street light need fixing again.  He has                             reported this.

                        (i) Power cables, telephone cables and street lights; update

                        District Councillor Webb said that he would contact Western Power to find                       out if they have a date for this work.

            (f)        Assets

                        No new report.

            (g)        Emergency Planning

                        No new report.

7.         District and County Councillors Reports

            No new reports.

8.         To receive planning applications

Councillor Buchanan did not take part in item (a).

            (a)        15/01807/F - The School House, Well Lane

                        This application was discussed and councillors agreed to comment as follows:                    the design is not in keeping with the conservation area and is visible from a                  footpath and the road from the Church.  Has provision been made for surface water drainage as the area to the bottom of the hill is prone to flooding.

                        ACTION: The Clerk to respond to the Planning Department.

Councillor Court did not take part in item (b)

            (b)        15/01869/F - Eastwood Farm, Shenington Road

                        Councillors agreed to raise no comments or objections.


9.         To receive correspondence

            (a)        OALC members update

                        Circulated via email. 

            (b)        Warwickshire Minerals Plan Consultation

                        Councillors agreed not to respond to this consultation.

            (c)        Subsidised buses and dial a ride publication of the consultation findings

                        The Chairman said that the Cabinet has decided to remove all subsidies.  It  was agreed that the Clerk should write to County Cllr. Reynolds attaching the Chairman’s report.

                        ACTION: The Clerk to write to County Cllr. Reynolds

            (d)       Stratford-on-Avon Community Infrastructure Levy Consultation

                        Councillors agreed not to respond to this.

            (e)        Notes from the Oxfordshire Together Event

            (f)        OCC Consultation of Services

            (g)        OCC notice of temporary road closure at Alkerton Tanners Pool

                        The Chairman said that he did not believe sufficient notice had been given to                     the Parish Council. 

                        ACTION: The Clerk to write to OCC regarding the notice, mud on the                        road and for the frontage to be restored.

10.       Financial/Adminstration Report

            (a)        Bank account balances

                        The Clerk confirmed the following balances:

                        Community Account - £5,388.44

                        Business Account - £7,216.18

            (b)        Bank Mandate Form

                        ACTION: The Clerk to write to Barclays Bank.

11.       Open forum

            No questions from the public.

12.       Passing of any accounts for payment:

            The following accounts were proposed by Councillor Court, seconded by Councillor         Brummell and carried unanimously.

            (a)        Mrs. C. Hill - Clerk’s fee (October) - £164.28 

            (b)        HM Revenue & Customs (PAYE) - £41.00

            (c)        Royal British Legion - wreaths - £34.00

13.       Closure of meeting

            Next meeting on 2nd December 2015 at 7.30pm.

            The Chairman closed the meeting at 9.45pm.                                                 

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