Shenington  with Alkerton Parish




1.         Apologies for absence

            Apologies were received from Cllrs. Smith (holiday) and Buchanan (work commitment).


2.         Declarations of Interest

            The Chairman declared personal interests in items 6(b)(i) as a school governor and a member of his family is employed at the school and 6(b)(ii) as a Village Hall Trustee.  Councillor Brummell declared personal interests in     items 6(a)(i), (ii) and (iii) as a family member owns the land. He also declared personal interests in item 6(b)(ii) as a Village Hall Trustee and item 8(a) as he knows the applicant.  Cllr. Court declared a        personal interest in item 8(a) as she knows the applicant.


3.         Open forum

            A resident asked if the traffic calming report would be made public.  The Chairman confirmed that it would be once finalised.

            Concern was expressed regarding the closure of part of Rattlecombe Road for a week with no notification from the County Council.

            The war memorial still has 2014 wreaths on it.  A resident asked if these could be kept until the new wreaths arrive.


4.         Acceptance of the minutes of the previous meeting (September)

            The minutes had been circulated prior to the meeting. Cllr. Court proposed that they  be accepted, seconded and agreed unanimously.  The minutes were signed by the Chairman. 


5.         Matters arising from the minutes of the previous meetings:

            (a)        Defibrillator; registration with the CAD system

                        The Chairman said that to register with the CAD system he will require                              contact numbers.  Cllrs. Porter and Brummell gave the Chairman permission for their numbers to be used.

                        ACTION: The Chairman to register the defibrillator.

            (b)        Dog waste bins; quote, response from dog warden

                        The Chairman reported that the dog warden has said that there is a small                            improvement in dog fouling on Stocking Lane.  He has recommended that the Parish Council purchases a dog waste bin.  Councillors agreed that a dog waste bin should be purchased and installed at the end of Stocking Lane near the layby.  The Chairman confirmed that the school and residents are happy with this location.  Councillor Porter agreed to forward to the Clerk details of the bin agreed at a previous meeting.

                        ACTION: The Clerk to order a green dog waste bin with post.

            (c)        Supported Transport Consultation; submitted

            (d)       The Surgery planning application; await response from Planning Department

                        The Clerk said that she is still waiting for a response.

            (e)        email re. gate on footpath

                        The Chairman confirmed that he has responded to the resident.

            (f)        Household Waste Recycling Centres Consultation; response sent.

            (g)        Bus shelter bench; review

                        This was discussed and councillors agreed that the bench should remain as it is                  used and visible.


6.         Councillors Reports

            (a)        Outsider Organisations

                        (i)  Gliding Club; planning consents update

                        ACTION: November agenda item.

                        (ii)  Karting Club; planning consent

                        It was agreed that Councillor Porter would write to the Planning Department.

                        ACTION: Councillor Porter to write to the Planning Department

                        (iii) Karting Club; meeting date

                        Councillor Court said that she is waiting for the calendar and a date for the                        meeting.

            (b)        Communication

                        (i)  School; update

                        The Chairman said that the school has received complaints from residents regarding people driving at excessive speed limits.  The school has asked  parents to drive at 30mph.  A resident has spoken to a parent about their speed.  It was agreed that the Parish Council would ask our PCSO if they could be           visible at the school in the morning and talk to parents.

                        ACTION: The Clerk to ask Councillor Buchanan if she could arrange this.

                        (ii)  Village Hall Trustees update

                        Councillor Brummell reported that the hall will be refurbished at the end of                        November. He said that he believed that a meeting would be possible the first week of December.  Councillors agreed to move the December meeting to 2nd. The Clerk to liaise with the Village Hall Trustees for availability.  It was further agreed that the school should be booked for the January meeting.

                        ACTION: The Clerk to arrange for the hall to be reserved for 2nd                                 December and the school to be booked for the January meeting.

                        (iii) North Oxon PC Group Meeting; 14th September notes circulated

                        The Chairman reported that Councillor Smith had attended and circulated                          notes.  Councillor Porter said that he would be happy to attend the next meeting.

                        ACTION: Councillor Porter to attend the next meeting

                        (iv) Cherwell Parish Liaison Meeting; 11th November

                        No one is able to attend.

                        (v) Shenington Green article

                        It was agreed that the Chairman should write the article, circulate to councillors for comments and submit.

                        ACTION: The Chairman to write the article, circulate and submit.

                        (vi) Website; articles on heating oil theft, Thames Water locating pumps and                       public talk on stem cells

                        It was reported that the articles on heating oil theft and Thames Water had                                     been posted on the website.  Councillors agreed that the article on stem cells need not be posted.

            (c)        Highways

                        (i)  Traffic Calming; report updated

                        The Chairman reported that we now have a licence to use ordinance survey maps so the report can be distributed.  It was agreed that Councillors Reynolds and Webb should be given a copy prior to sending to Oxfordshire Highways and the Police.  The Chairman would draft a letter asking for a response within 2 weeks.

                        ACTION: The Chairman to draft a letter and circulate.

                        (ii) Speed monitoring dates; to be discussed at next NAG

                        The Chairman said that Councillor Buchanan is unclear as to when the next                        NAG will be.  It was agreed that a monitoring session should possibly take  place on 14th or 15th November by the village green.         

                        ACTION: The Chairman and Councillor Porter to confirm the date.   

                        (iii) Installing a mirror at the School House bend in Alkerton

                        It was agreed that this should be left at the moment.

            (d)       Countryside

                        It was reported that a resident might be interested in the bio-diversity role. The Chairman to call the resident.

                        ACTION: The Chairman to speak to the resident.

                        (i) Mowing the Village Green

                        ACTION: November agenda item.

                        (ii) Litter pick; date to be set

                        November 7th at 10.30am.

                        ACTION: The Chairman to contact the School.  Councillor Court to arrange for the equipment.

            (e)        Services

                        (i) Power cables, telephone cables and street lights; update

                        No new update.

                        (ii) Street light reported

                        Councillor Brummell confirmed that this has been fixed.

            (f)        Assets

                        (i) Grass cutting risk assessment

                        Councillor Brummell said that this has been completed and no risks highlighted.  The mower is serviced annually at the end of the season.

            (g)        Emergency Planning

                        No new report.


7.         District and County Councillors Reports

            No new reports.


8.         To receive planning applications

            (a)        15/01707/F - Oriel House, The Green

                        Councillors Brummell and Court decided not to vote on this application.  TheChairman and Councillor Porter said that they would support this application but as the Parish Council was not quorate it was agreed that no response should be made.

            (b)        15/01702/F - Stratton House, 3 Marshalls Close

                        Councillors agreed to raise no comments or objections.

                        ACTION: The Clerk to respond to the Planning Department.

            (c)        15/00294/TCA - Alkerton House, Well Lane

                        Councillors agreed to raise no comments or objections.

                        ACTION: The Clerk to respond to the Planning Department.

10.       To receive results of planning applications

            (a)        15/00241/TCA - The Cottage, Kenhill Road; granted

            (b)        15/01307/F - The Well Cottage, Well Lane; granted

            (c)        15/01352/F - Oriel High, Stocking Lane; refused


11.       To receive correspondence

            (a)        OALC members update

                        Circulated via email.  The Chairman said that there is an ‘ash die back                                 scheme’ through the Woodland Trust for replacement trees for communities and schools.

            (b)        Gambling Act 2005 - revised statement of licensing principles consultation

                        Councillors agreed that there was no need to comment on this consultation.

            (c)        Licensing Act 2003 - revised statement of licensing policy consultancy.

                        It was agreed that Councillor Porter would look at this.

                        ACTION: Councillor Porter to look at this and respond if necessary

            (d)       Cotswold Conservation Board Annual Review

            (e)        ORCC event; 6th November

                        No councillors are able to attend.

            (f)        email re. dog fouling and village green

                        Councillors agreed that this was covered in the previous meeting when the                         resident was present.


12.       Financial/Adminstration Report

            (a)        Bank account balances

                        The Clerk confirmed the following balances:

                        Community Account - £5,858.78

                        Business Account - £7,215.28

            (b)        Bank Mandate Form

                        The Clerk reported that Barclays Bank has requested that the Chairman visits  the local branch again to verify his address since the information they have is over 3 months old.  The Chairman said that the information was acceptable to the staff in the branch where it was verified and should, therefore, be accepted.              The Clerk was asked to write to Barclays

                        ACTION: The Clerk to write to Barclays Bank.


13.       Open forum

            No questions from the public.


14.       Passing of any accounts for payment:

            The following accounts were proposed by Councillor Court, seconded by Councillor Brummell and carried unanimously.

            (a)        Mrs. C. Hill - Clerk’s fee (September) - £164.28 

            (b)        HM Revenue & Customs (PAYE) - £41.00

            (c)        SWAVHCT - hire of hall (Jul-Sep) - £20.00


15.       Closure of meeting

            Next meeting on 11th November 2015 at 7.30pm.

            The Chairman closed the meeting at 8.55pm.                                                 

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