Shenington  with Alkerton Parish




MINUTES OF AN ORDINARY MEETING OF SHENINGTON WITH ALKERTON PARISH COUNCIL HELD IN THE VILLAGE HALL, SHENINGTON ON WEDNESDAY, 10TH SEPTEMBER 2014 AT 7.30PM
PRESENT: COUNCILLORS: R. FURNEAUX (CHAIRMAN), D. BRUMMELL, C. BUCHANAN, A. COURT, G. SMITH, DISTRICT COUNCILLOR D. WEBB and 1 member of the public
1. Apologies for absence
Apologies were received from Councillors Phillips (unwell) and Porter (business commitment).
2. Declarations of Interest
The Chairman declared personal interests in items 6(b)(i) as a member of his family is employed by the School and he is also a school governor, 6(b)(ii) as Treasurer of the Village Hall Trustees and a pecuniary interest in item 12(d) as Treasurer of the Village Hall Trustees. al Councillor Brummell declared personal interests in items 6(a)(i) as a family member is the landowner and 6(b)(ii) and 12(d) as a Village Hall Trustee. He declared a pecuniary interest in item 6(f) as a resident bordering the Village Green. Councillor Buchanan declared a pecuniary interest in item 7(f) as a near landowner.
3. Open Forum
No questions from the public.
4. Acceptance of the minutes of the previous meeting (July 2014)
The minutes had been circulated prior to the meeting. It was agreed that the minutes represented a true record of the meeting and were duly signed by the Chairman.
5. Matters arising from the minutes of the previous meetings:
(a) Defibrillator; update
The Chairman, Councillors Porter and Brummell had agreed to organise a rota between them for carrying out the fortnightly inspection of the defibrillator.
ACTION: The Chairman, Councillors Porter and Brummell to organise.
The Chairman reported that the light on the defibrillator has been switched off as the brightness was affecting local residents. It was agreed that some lighting is necessary as it is difficult to see the keys. Councillor Smith suggested a shield over the light. It was agreed that the Chairman would speak to the electrician.
ACTION: The Chairman to talk to the electrician.
It was agreed that the Chairman would speak to the Village Hall Trustees regarding the annual electrical test that the defibrillator requires to try and incorporate this test with the Village Hall annual test.
ACTION: The Chairman to discuss with the Village Hall Trustees
The Clerk reported that she has asked about training and is awaiting a response.
ACTION: The Clerk to follow-up on this.
The Chairman said that leaflets were circulated and about 20 residents came to the demonstration.
(b) Highways response re. 5-10 year plan
District Councillor Webb explained that the village roads do need considerable attention. He is trying to get them included in this plan. The Clerk said that County Councillor Reynolds is trying to find out about this plan.
ACTION: October agenda item
(c) Conservation Area; requesting representation regarding changes to General Permitted Development Orders to prevent the installation of solar panels
The Clerk reported that this letter has been sent. The Chairman said that he did raise this at the Parish Liaison meeting but received no information from other parishes. The Clerk was asked to send a copy of the letter to District Councillor Webb.
ACTION: The Clerk to send a copy of the letter to Councillor Webb.
(d) Winter Preparedness 14/15; update
Councillor Brummell said that he understood local landowners would assist if the village was snowed in. District Councillor Webb said that the County Council would assist with fuel costs and that landowners are not liable if they damage the road or a person slips once they have cleared the road.
(e) Oxfordshire Local Transport Plan 4 Consultation
The response had been circulated prior to the meeting. It was agreed unanimously. The response has been submitted.
(f) Non-emergency patient transport services in Oxfordshire
The Chairman said that this consultation closed on 8th August.
6. Councillors Reports
(a) Outsider Organisations
(i) Gliding Club; planning consents update
The Clerk said that she has not received a response. District Councillor Webb said that he would make enquiries about this.
ACTION: District Councillor Webb to follow-up on this.
(ii) North Oxfordshire Parish Liaison; 14th July
The Chairman and Councillor Smith attended this meeting. Notes on the meeting had been circulated prior to this meeting. The Chairman said that he had received a comment from Councillor Phillips relating to the claiming of parish land. He said that he would discuss this with her.
ACTION: The Chairman to talk to Councillor Phillips regarding her comment.
(iii) Alkerton HWRC; extending services for 5 years
District Councillor Webb explained that this relates to the recycling centre only.
(b) Communication
The Chairman reported that he has received a letter from a resident concerned about the Karting traffic. Councillors agreed that the traffic coming through the village is mainly spectators. The Karting Club have put notes on the website asking people not to come through the village they also include this information in their leaflet. It was agreed that the Club should be asked if they would put a sign at the Alkerton Barns crossroads. Residents should be encouraged to record registration numbers of vehicles travelling through the village to the Kart Club and pass these numbers to either the Clerk or councillors. The Karting Club has agreed to talk to any people travelling through the village. The Clerk to respond to the letter from the resident. Councillor Court agreed to talk to the Club.
ACTION: The Clerk to respond to the resident. Councillor Court to speak to the Club.
(i) School
No new update.
(ii) Village Hall Trustees
Councillor Brummell said that the nursery will remain in the Village Hall until after Christmas.
(iii) North Oxfordshire Ironstone Committee; landowner details
The Chairman reported that Councillor Porter had provided the name of the landowner.
(c) Highways
(i) Traffic Calming; collation of information
The Chairman said that he was still waiting for information from the speed surveys.
(ii) Speed Survey; update
The Chairman confirmed that he has circulated information to Councillors Phillips and Porter. The May survey results have been circulated to all councillors and the Police. Councillor Buchanan asked if the information could be sent to the Sergeant of the Banbury Rural Neighbourhood Policing Team.
ACTION: The Clerk to send the speed data to the Banbury Rural Neighbourhood Policing Team.
The Chairman said that 2 more speed surveys would be organised shortly.
(iii) Speed Watch; update
District Councillor Webb said that the Neighbourhood Action Group would be meeting on 30th October at 7.30pm at the Police Station. It was agreed that Councillor Buchanan would attend this meeting.
(iv) Pot holes along Stocking Lane and broken path (Mill Lane)
It was reported that the pot holes have been filled and that the path no longer needs mending.
(v) Drains; Alkerton Hill
The Clerk confirmed that this has been reported. Councillor Buchanan said that she would see if they have been cleared.
ACTION: Councillor Buchanan to let the Clerk know if the drains have not been cleared.
(d) Countryside
The Chairman said that the Social Committee would like to plant daffodils on the Village Green. It was agreed that the Social Committee should be asked where they would like to plant them as we do not want to disrupt the mowing schedule.
ACTION: The Chairman to liaise with the Social Committee.
(e) Services
(i) Power cables and street lights; update
Councillor Smith said that she has not received a response to her question regarding what is happening to the street lights that are positioned on poles in Shenington. She was asked if she could find out when the poles are going to be removed in Alkerton.
ACTION: Councillor Smith to follow-up on the lights that are on power cables and also find out the timetable for Alkerton.
(ii) Broadband; update
Councillor Smith said that they are ahead of schedule in Wroxton. It is hoped that the parish will be upgraded in November or December.
(f) Assets
(i) To consider 2 new quotes for work to the War Memorial as part of our grant application
The Clerk reported that following the advice from the District Council she has obtained 2 more quotes. It was agreed that these quotes should replace the original quote submitted with our grant application.
ACTION: The Clerk to submit the new quotes to the District Council
(ii) War Memorial paving; quotes
The Clerk confirmed that she has received one written quote and one verbal quote. It was agreed that these quotes should be submitted as part of the grant application.
ACTION: The Clerk to submit the quotes to the District Council.
Councillor Brummell did not take part in this discussion.
(iii) Village Green; private use
Councillors agreed that this idea could not be considered since the Village Green is for all residents. The use of a part of the Green for a private function would exclude some residents.
7. To receive planning applications
(a) 14/00274/TCA - Honeysuckle Cottage, The Green
No comments or objections.
(b) 14/01340/F - The Cottage, Kenhill Road
No comments or objections
(c) 14/00203/TCA - The Old Dairy, Church Lane
No comments or objections.
(d) 14/00931/LB - 1 The Green
No comments or objections.
(e) 14/00239/TCA - High Holme
No comments or objections.
9.05pm Councillor Buchanan left the meeting
(f) 14/01172/F - Riverside Cottage
Councillors agreed that Riverside Cottage is very prominent to people travelling from Alkerton to Shenington.  Thus, any alterations should be done to benefit the Conservation Area. Removing the conservatory is good.  Covering the concrete block walling will be good but we wonder whether they should use local stone or render rather than timber.  Note that the concrete block walling is unbroken on the northern side of the house, which is immediately adjacent to the road.
ACTION: The Clerk to respond to Planning.
9.10pm Councillor Buchanan returns to the meeting.
(g) 14/00257/TCA - Cotman House
No comments or objections.
(h) 14/00246/TCA - Senendone House
No comments or objections.
(i) 14/01221/LB - Barn Cottage
No comments or objections.
(j) 14/01220/F - Barn Cottage
No comments or objections.
(k) 14/00225/TCA - Land opposite Apple Tree Cottage
Councillors expressed concern about the removal of a tree which they believe is on Highways land. 
(l) 14/00224/TCA - Apple Tree Cottage
No comments or objections.
(m) County application no. MW.0090/14
No comments or objections.
8. To receive results from planning applications
(a) 14/00239/TCA - High Holme - granted
(b) 14/00224/TCA - Apple Tree Cottage - granted
(c) 14/00225/TCA - land opposite Apple Tree Cottage - granted
(d) 14/00246/TCA - Senendone House, The Green - granted
(e) 14/00870/F - 3 Marshalls Close - granted
(f) 14/00203/TCA - The Old Dairy, Church Lane - granted
9. To receive correspondence
(a) Cotswolds Conservation Board Annual Return 2013/14
(b) Emergency Planning; annual parish survey
ACTION: The Clerk to respond.
(c) Community Resilience
Circulated to councillors via email.
(d) Consultation of revised Statement of Community Involvement
No comments.
(e) OALC August update
Circulated to councillors via email.
(f) Consultation on proposed modifications to the Cherwell Local Plan
No comments.
(g) Housing Liaison Meeting; 15th October
Details circulated to councillors via email.
10. Financial/Adminstration Report
(a) Bank balances
The Clerk confirmed the following balances:
Community Account - £3,668.89
Business Account - £7,211.61
(b) To accept external auditor’s report and completed annual return
The Clerk reported that there were no issues relating to the annual return. The notice of closure of the audit will be displayed on the noticeboard.
(c) To approve the additional payment to Alderwood Electrical Contractors Ltd. of £144.62
The Chairman explained that whilst installing the defibrillator the electricians found an issue with the fitting of the hearing loop which needed to be resolved for the defibrillator to be able to function. Councillors agreed unanimously to approve this payment.
(d) Barclays Bank; letter to Chief Executive
Councillors agreed that this letter should be sent. The Chairman and Councillor Court signed the letter.
(e) Barclays Bank; authority for 3rd party to give instructions
Councillors agreed that the Clerk should be given authority to ask questions about the accounts. The form was signed by the Chairman and Councillor Court and a copy is attached to these minutes.
(f) To agree expenditure relating to the defibrillator light
See item 5(a).
11. Second open forum
No questions.
The Chairman did not take part in this discussion.
12. Passing of any accounts for payment:
The following accounts were proposed by Councillor Court, seconded by Councillor Smith and carried unanimously.
(a) Mrs. C. Hill - Clerk’s fee (August) - £160.85.
(b) HM Revenue & Customs (PAYE) - £40.00
(c) Alderwood Electrical Contractors Ltd. - installation of the defibrillator - £144.62
(d) SWAVHCT - hire of Village Hall - £30.00
13. Closure of meeting
Next meeting on 8th October at 7.30pm.
The Chairman closed the meeting at 9.35pm.






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