Shenington  with Alkerton Parish



1. Apologies for absence
Councillor Smith (personal commitment).

2. Declarations of Interest
The Chairman declared a personal interest in item 6(b)(ii) as a Village Hall Trustee.  Councillor Brummell declared personal interests in items 6(a)(i) and 6(a)(ii) as a family member owns the land and 6(b)(ii) as a Village Hall Trustee.  He declared a pecuniary interest in item 8(b) as the applicant.  Councillor Court declared a personal interest in item 8(b) as the applicant is a distant relative.

3. Open forum
No questions from the public.  

4. Acceptance of the minutes of the previous meeting (July)
The minutes had been circulated prior to the meeting. Cllr. Brummell proposed that they be accepted, seconded and agreed unanimously.  The minutes were signed by the Chairman.  

5. Matters arising from the minutes of the previous meetings:
(a) The Old School; letter sent
The Clerk confirmed that the letter had been sent to the new owners. 
  (b) Tanner’s Pool; wall and entrance restoration
Councillor Porter reported that he has spoken to the Planning Department at the District Council and tried to explain that the wall has not been adequately restored.  The Planning Department are stating that it has been restored to the condition prior to the start of the building works.  It was agreed that the restoration works should be brought to the attention of the new owners later this year as the wall is very visible from the road and is in the conservation area.
ACTION: December agenda item.

6. Councillors Reports
(a) Outsider Organisations 
(i) Gliding Club update
The planning application has been approved.
(ii)  Karting Club; planning consent
The Chairman and Councillor Court attended a meeting with the Karting Club and the Chairman had circulated, prior to this meeting, note of that meeting.   Councillor Porter said that karts were driving around the track later than 7pm in the summer months.  Councillor Buchanan reported that the sign diverting traffic is working.  The Club does not have a copy of the planning consent.  It was agreed that this should be removed from the agenda.
ACTION: The Chairman to contact the Club regarding the report that karts had been heard later than 7pm in the summer months.
(b) Communication
(i) School update
No new report.
(ii) Village Hall trustees update
No new report.
(iii) Community Enterprise Meeting; spreadsheet sent 
The Chairman reported that the spreadsheet has been sent.
(iv) Parish Transport Representative Meeting update
The Chairman attended and has circulated notes to all councillors.
(c) Highways
(i) Traffic Calming update
The Chairman had circulated correspondence from Anthony Kirkwood at the County Council.  It transpires that because the average speeds were over 24mph traffic calming would be necessary. He was unable to provide advice on non-physical means of traffic calming. It was agreed that Councillor Buchanan should write to our MP to try and get the guidelines changed.  The Chairman said that speedwatch equipment costs around £2,250 .  Councillors agreed that it would be good to get some advice from our PCSO before purchasing equipment. Councillor Buchanan agreed to try and arrange for our PCSO to attend one of our meetings. 
ACTION: Councillor Buchanan to arrange for a PCSO to attend one of our meetings.  
(ii) Speed Monitoring update 
The Chairman and Councillor Buchanan agreed to carry out the next session.
ACTION: The Chairman and Councillor Buchanan to monitor the speed at the next session.
(iii) Repairs to road by Karting Club update
An email was circulated from County Councillor Reynolds which stated that a Highways Officer had arranged for holes to be mended and dragon patching might be taking place.  Councillors agreed that there was no evidence of holes being mended and requested that the Clerk respond to County Councillor Reynolds.
  ACTION: The Clerk to respond to County Councillor Reynold’s email.
(iv) Mill Lane potholes update
The Clerk reported that there is a new liaison service which she has tried to use.  She has requested that Teresa Blacker meets with councillors to discuss our issues but has not received a response.  The Chairman said that Fix My Street doesn’t appear to be working and nor does the new liaison service.  The Clerk was asked to lodge a complaint with County Councillor Reynolds.
ACTION: The Clerk to write to County Councillor Reynolds making him aware of these issues.
(v) Devolution of highway services update
It was reported that County Highways cut verges once a year.
(d) Countryside
(i) Details of small signs for the wildflower areas
Councillors agreed that small wooden signs hand painted would be preferred.   Councillor Porter said that it would be good if a resident could hand paint the signs.
ACTION: Councillor Porter to see whether a resident would be willing to paint wooden signs.
(e) Services 
(i) Alkerton Power cables, telephone cables and street lights update 
Councillor Buchanan said that she needs contact details for Western Power to enquire about the Alkerton power cables.  The Chairman said that he might have details and would forward them to her.  It was agreed that the Chairman should meet with Western Power to discuss a new location for a street light in Shenington.  It was agreed that the green near Lower Farm is not ideal.
ACTION: Councillor Buchanan to contact Western Power.  The Chairman to meet with Western Power regarding a location for a street light.
(f) Assets 
(i) Grit bin on Mill Lane
It was agreed that this grit bin should be shown to Teresa Blacker when she visits the parish.
(g) Emergency Planning
(i) Annual Parish Survey; keyholders for the school updated
Councillor Brummell said that he would be asking the pub if it could be listed as our emergency centre.  The school can’t be used because it is restricted access.
ACTION: Councillor Brummell to update information.

7. District and County Councillors Reports
(a) To receive reports
No new reports.
(b) Local Enforcement Plan
Copies passed to councillors.
(c) Open Space Sport and Recreation Review
The Chairman said that he has noticed a number of errors on this review.   Councillors agreed that the Chairman should amend and submit on behalf of the Parish Council.
ACTION: The Chairman to amend the review and submit.

8. To receive planning applications
(a) 16/00216/TCA - Honeysuckle Cottage, The Green
No comments or objections.
ACTION: The Clerk to respond to the Planning Department.
Councillor Brummell did not take part in this discussion.
(b) 16/00203/TCA - Oriel Farm, The Green
No objections or comments.
ACTION: The Clerk to respond to the Planning Department.

9. To receive results of planning applications
(a) 16/00810/F - The Old Generator Building, Kestrel Ridge; granted.
(b) 16/00150/TCA - Oriel House, The Green; granted.

10. To receive correspondence
(a) OALC update
ACTION: The Clerk to circulate.
(b) email re. drones
The Chairman said that he has received several complaints regarding usage of a drone.  He has informed the Gliding Club.  It was agreed that the Chairman should send an email to our PCSO asking her if she could liaise with the owner of the drone.
ACTION: The Chairman to ask our PCSO to liaise with the owner.
(c) Tree on Shenington Hill
The Chairman reported that there is a large tree on Shenington Hill that looks like it needs attention.  This information was passed to the County Council but the Chairman believes the officer has not located the correct tree.
ACTION: The Clerk to liaise with the County Council.
11. Financial/Adminstration Report
(a) Bank balances
The Clerk confirmed the following balances:
Community Account - £6,019.53
Business Account - £7,218.88
(b) Bank reconciliation 
ACTION: October agenda item.
12. Open forum
No questions from the public.
13. Passing of any accounts for payment:
The following accounts were proposed by Councillor Brummell, seconded by Councillor Porter and carried unanimously.
(a) Mrs. C. Hill - Clerk’s fee (July) - £164.28  
(b) HM Revenue & Customs (PAYE) - £41.00
(c) Mrs. C. Hill - Clerk’s fee (August) - £172.48
(d) HM Revenue and Customs (PAYE) - £43.00
(e) SWAPPC - maintenance of churchyards - £150.00
(f) Mrs. C. Hill - expenses (Apr-Sep) - £63.00
14. Closure of meeting

The next meeting will be on Wednesday, 19th October 2016 at 7.30pm.

The Chairman closed the meeting at 9.05pm.  

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